Operational Administrative Support

Mission:  To assist Christian parents by helping equip students to embrace Biblical truths, strive for academic excellence, and model Christ-like leadership to impact their homes, churches, and communities for Christ.

Employee Profile:

Spiritually, the employee shall possess characteristics that reflect:

• Acceptance without reservation of the PCA doctrinal beliefs
• A strong clear Christian testimony
• A mature, godly spirit
• A person of faith and prayer

Personally, the employee’s life shall reflect:

• A lifestyle of biblical integrity
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to listen and respond to counsel

Position Summary:  

The Operational Administrative Support role is responsible for providing administrative assistance to the Director of Operations, with a primary focus on managing the tuition assistance program, overseeing the vendor contract review process, and supporting campus operational functions. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities

Tuition Assistance Program Administration

• Serve as a point of contact for families throughout the tuition assistance process.

• Guide parents through the tuition assistance application and documentation process.

• Review and analyze applications for financial assistance.

• Coordinate and communicate award decisions to families.

• Finalize enrollment contracts and ensure accurate recordkeeping.

Vendor Contract Management

• Receive and review vendor contracts to ensure they meet required standards.

• Provide training and support to staff regarding contract submission procedures.

• Communicate status updates and any issues to staff to ensure timely processing.

Campus Security Operations

• Coordinate and schedule required security drills throughout the school year.

• Maintain and monitor alerts in the Raptor Visitor Management System.

• Update and revise Security Procedures Manuals as needed.

• Manage student ID card distribution and deactivation, including issuing cards for new or mid-year students, replacing lost cards, and collecting cards from withdrawing students.

Additional Operational Support

• Manage the school’s Amazon account, including placing and tracking orders.

• Review and process custodial documentation, ensuring appropriate records are logged to student files.

• Support other administrative and operational functions as assigned.

Qualifications/Skills:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 2 years of administrative or operations support experience.
• Proficient in Microsoft Office Suite and comfortable with various administrative software tools.
• Strong interpersonal and communication skills.
• Highly organized with keen attention to detail and accuracy.
• Ability to handle con