Project Accounting Coordinator

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change. 
 
As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

This Opportunity

WSP is currently initiating a search for a Project Coordinator for our San Diego, CA office in a hybrid work environment. This position has the ability to sit in any office nationwide, while supporting San Diego. Be involved in projects with our WSP USA Environment & Infrastructure Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. 

Provides professional support to a project team, assisting with reviewing project charges for accuracy, cost transfers, updating funding as needed, project budgets, and ensuring that all project data is current. Generates accurate and concise documentation regarding environmental/infrastructure/transportation/professional services projects within BST, providing pre-billing information for project manager and/or project coordinator review, and are accountable for reviewing and providing QA/QC on invoices and ensuring compliance with the contract. Ensures that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future-ready solutions to clients.

Your Impact

• Partner with Project Managers and operations staff to perform project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; profit and loss calculations, budget vs. actual cost, and assisting with providing project financial performance and profitability to project/program management.
• Respond to routine questions regarding the activities described above.
• Under general supervision, create, set-up, and/or close-out project accounts in BST, assisting with reconciling overall project revenue and receivables to project budgets.
• Perform basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, write offs, reporting, and updating budgets as needed when contract modifications or budget changes arise.
• Assist project teams in resolving data entry problems; facilitate processing of documents and expenditures.
• Generates revised invoices and makes appropriate adjustments to project expenditures such as splits or transfers and perform BST maintenance to include bill rate adjustments.
• Maintain quality control standards and procedures for generating accurate and precise project-related financial records using BST, spreadsheets, and software.
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.
• Assist with verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients.
• Attend project-related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed.
• Compile information for review by a more Senior Consultant prior to submitting for internal and external auditors as required.
• Remain current in latest project accounting principles, processes, and subject matter.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• High School Diploma or GED.
• Ability to work PST hours
• At least 3 years business experience, preferably in Project Accounting, Billing or Accounts Receivable.
• Basic ability in accounting principles, practices, and methods and their application to project work-related issues.
• Possess an analy