Senior Legal Assistant

Status:   Full Time, Non-Exempt

Starting Wage Range:   $28.08/hr. - $30.94/hr.  

Department:   District Attorney

Position Open Until Filled 

Please submit a Cover Letter and Resume with application

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) – with employer contributions - HRA
• Life insurance, Long-term disability, short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) – an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

1. Schedules and prepares cases for trials and court hearings, ensuring timely notice and adherence to legal requirements.
2. Prepares legal documents for review by the department attorneys and files with Circuit courts, Appellate courts and administrative tribunals, including, but not limited to: legal briefs, stipulations, orders, summonses, complaints, petitions, affidavits, notices, and subpoenas as set forth by State statutes, Administrative Code or Federal Rules.
3. Responds to public inquiries; communicates with elected officials, department heads, social workers, legal and medical professionals, law enforcement personnel, witnesses, and responds to inquires with general information as available.
4. Organizes and manages case files; organizes pleadings, discovery, research and correspondence; prepares lists, exhibits, schedules and other information for legal proceedings.
5. Maintains scheduling calendars and reminder system for appointments, meetings, legal proceedings and deadlines for department attorneys.
6. Attends court hearings and trials to assist department attorneys with administrative functions.
7. Updates legal resources with supplements and replacement pages.
8. Sorts, indexes, and files correspondence, legal documents, memoranda, reports, minutes, etc.
9. Establishes case files, creates files for trial, and contacts individuals for Court appearances, schedules hearings, trial dates and times.
10. Communicates and schedules with the Courts, dates and times of Court hearings.
11. Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.   
12. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
13. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
14. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required.
15. Updates and maintains department electronic and paper files, databases, records, plans, lists and other related documents. 
16. Performs records management duties to ensure statutory timelines are met for all cases.
17. Maintains appropriate office supplies, materials and goods necessary for the operation of a law office.
18. Provides assistance or back up support to other office personnel, as needed.
19. Provides other administrative support for department attorneys, as requested.
20. Arranges for transportation of court participants, including prisoners, when authorized under State, County and Court policies.
21. Obtains, examines and securely files criminal histories and driving records.
22. Performs TIME Agency Coordinator and Portal 100 Administrator roles, including certification of employees, contractors and visitors; audit preparation and execution; criminal history check compliance; distributes Crime Information Bureau security updates and newsletters; and ensures confidentiality and security procedures are followed throughout the District Attorney’s Office. 
23. Maintains PROTECT Administrator and PROTECT User Group statuses to coordinate changes with State DAIT and other District Attorney Offices to the case management system. 
24. Coordinates Special Prosecutor designations with other counties.
25. Represents the District Attorney’s Office within the State Office Manager group to resolve administrative support challenges.
26. Compiles Wisconsin Circuit Court Access reports to determine prior case status and resolution, as well as pending case status in other Wisconsin jurisdictions.
27. Assembles responsive materials and