ACCOUNTS RECEIVABLE SPECIALIST

Job Title: Accounts Receivable Specialist
Reports To: Director of Accounting
FLSA Status: Non-Exempt
Location: El Segundo, CA
Summary:
The Accounts Receivable Specialist is responsible for processing client and subtenant payments, reconciling invoices, and maintaining accurate financial records within Point of Sales System and the ERP system. This role involves generating invoices and statements, managing accounts receivable, and responding to payment inquiries. The Accounts Receivable Specialist will also handle credit checks for new clients, support month-end and year-end close processes, and collaborate with internal teams to improve AR processes and efficiency.
Responsibilities:
• Receive and process Client Accounts payments into ERP system
• Match payments with outstanding invoices to ensure accurate reconciliation in ERP system
• Reconcile, prepare and distribute invoices to Client Accounts in accordance with company policies
• Provide monthly statement of accounts and supporting invoices to all Client Accounts/Subtenants
• Primary contact for Client Relations as it pertains to invoicing, statements and account maintenance
• Maintain accurate records of financial transactions, including payments and invoices to support Cash and Banking
• Generate subtenant invoices and statement of accounts and receive and process subtenant payments into ERP system to ensure accurate reconciliation
• Reconciles account receivable ledger and subtenant ledger
• Manage accounts receivable aging to ensure timely payments and collections
• Respond to internal and external guest inquiries regarding invoices and payments
• Monitor ZenDesk ticketing for email inquiries (external and internal customers)
• Complete credit checks for potential new clients and set up new Client Accounts within the ERP and Catering systems
• Enter positive pay into banking portal for manual checks
• Partnership and collaboration with other departments and team members
• Ability to prioritize and multi-task assignments and projects to meet deadlines
• Seek opportunities to improve AR Department processes to ensure efficiency with payments and internal controls
• Support month-end and year-end close processes, including but not limited to preparing monthly accruals to properly reflect known Receivables and preparing general ledger entries as necessary
Requirements:
• Experience: Minimum of 2-3 years in accounts receivable, finance, or a related field.
• Education: Bachelor’s degree in Accounting, Finance, or a related discipline preferred.
• Technical Skills: Proficient in ERP systems (experience with NetSuite preferred) and Microsoft Excel. Familiarity with ZenDesk or similar ticketing systems is a plus.
• Attention to Detail: Strong ability to reconcile accounts and ensure accuracy in financial records.
• Communication Skills: Excellent written and verbal communication skills to effectively interact with clients, subtenants, and internal teams.
• Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-Solving: Strong analytical skills to identify issues and implement solutions to improve processes.
• Teamwork: Collaborative mindset with the ability to work well with various departments.
• Customer Service: Experience handling customer inquiries and resolving payment-related issues professionally.
• Knowledge of Accounting Principles: Understanding of general accounting practices and accounts receivable processes
Benefits include:
• Health, Dental, Vision Insurance
• 401(k) Match, and other ancillary benefits
• Two Weeks of Paid Time Off
• Paid Sick Leave
• Employee Assistance Program
• Bonus Program
• Parking & Transit Reimbursement
• Discounted tickets through Tickets at Work
• Pet Insurance
• Discounted Gym Memberships
• Free and delicious Mendo Meals
• Hybrid work model with 4 days onsite for cross-functional collaboration
Physical Requirements
• Must be able to lift 25 pounds.
• Sitting / standing 6-8 hours.
• Hand use: single grasping, fine manipulation, pushing and pulling
• Work requires the following motions: bending, twisting, squatting, and reaching


There is no “I” in Mendo Mendocino Farms is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Mendocino Farms will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the Fair Chance Initiative for Hiring. * Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibili