Sr. Business Operations Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

 

We have an excellent opportunity in Estero, FL for a Senior Business Operations Coordinator. 

 

This position will be responsible for providing advanced business operations support to the Southwest Florida market including documenting financial activities, developing activity and informational reports, preparing documents/reports and logistics for meetings and work on projects as assigned.

 

The ideal candidate will live within reasonable distance of the Estero, FL market. 

 

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Budget lead for market, working with development and support staff
• Liaison to the regional Business Ops Department
• Check and cash handling for all events
• Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established American Heart Association procedures.
• Manages and maintains Southwest Florida facility (located in Estero), mail, office operations, office equipment and supplies in accordance with contracts, agreements and quality standards. Work with regional staff regarding any needs for major building repairs, office furniture, etc. which may include getting local bids and submitting to office.
• Order general office supplies, oversee upkeep of general American Heart Association supplies such as office materials and any additional needs of the local office staff
• Assist Executive Director with the Southwest Florida Board of Directors preparation, meeting management, data entry related to board activity, and attending quarterly meetings and providing minutes.
• Community Impact support of special projects as needed including processing vendor packets, submitting check requests and managing budgets for local grants.
• Attends fundraising events in Southwest Florida (approximately 5-7 per year) to provide logistical support, as needed.
• Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects

In this role, you will report to the Executive Director.

Qualifications

• High School Diploma or equivalent.
• 5 years of experience including but not limited to: Administrative support to multiple managers or executive level management, financial experience and experience preparing budget information, processing invoices, calculating expenses.
• Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, and Outlook.
• Some college preferred.

 

 

Compensation & Benefits

 

 

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; Eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online