Department Program Administrator - Facilities and Real Estate Management (Civil Service)

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Job Summary

Job Description
 

Overview

The Department Program Administrator oversees, administers, and manages department operations, recruitment, personnel activities, and budget functions.

Essential Functions

1 Directs and supports activities of staff and managers, develops and implements changes to improve operations; plans, implements, coordinates, monitors compliance, and evaluates policies and procedures.
2 Oversees and manages department's financial, accounting and budgeting processes and functions.
3 Reviews and manages the preparation and evaluation of budget-related expenditures, as well as oversees the planning, development, and operation of capital construction funds.
4 Establishes, determines, and sets short-, mid- and long-term goals and objectives; develops and approves priorities, goals, and standards for achieving goals; oversees managerial and staff evaluation activities; evaluates and reviews submitted reports and studies; oversees special investigations, internal audits, and research studies.
5 Designs and implements recruitment plans and develops initiatives to attract top talent.
6 Develops training and professional development plans to be implemented across the department.
7 Designs and implements staff retention strategies.
8 Administers and provides training resources to employees and managerial staff.
9 Analyzes, evaluates, and ensures goals are met in a timely manner; develops, prepares, evaluates, implements, and administers the department budget.
10 Assists and supports the hiring process for employees; attends and participates in job fairs and interview panels for new workers.
11 Performs any and all other work as required or assigned.

Knowledge and Skills

• Knowledge of local, state, and federal laws and regulations relevant to the operational unit or functional program and the principles and practices of public administration and management.

• Ability to manage unit/program activities through the supervision of subordinate supervisors.

• Ability to establish and goals and objectives for unit.

• Knowledge of performance management and measures.

• Knowledge of City’s personnel rules, Civil Service Rules, recruiting and hiring procedures.

• Knowledge of hiring best practices, policies, procedures, and employment law.

• Ability to direct, oversee, and manage staff and operations.

• Ability to devise solutions to administrative problems and to plan, assign, and delegate responsibility.

• Ability to develop and evaluate administrative policies and procedures.

• Ability to develop and implement budget, perform cost analysis, and expense tracking.

• Ability to establish and maintain strong relationships.

• Knowledge of effective communication methods and ability to speak publicly.

• Communicating effectively verbally and in writing.

• Establishing and maintaining strong relationships.

MINIMUM QUALIFICATIONS

Education

• Bachelor’s degree in Human Resources Management, Business Administration, Science, or Business field.

Experience

• Minimum of seven (7) years of progressively responsible experience in public administration, organizational operations, budgeting, or program management, including at least three (3) years in a supervisory or management capacity.

Equivalencies

• Bachelor’s degree in any field plus nine (9) years of the required work experience including at least three (3) years in a supervisory or management capacity will meet the education and experience requirements.

• Master’s degree or higher in a specified field plus five (5) years of the required experience including at least three (3) years in a supervisory or management capacity will meet the education and experience requirements.

Salary Range

 

$98,610.66 - $123,263.32<