City/State

Virginia Beach, VA

Work Shift

First (Days)

Overview:

Sentara Health Employee Assistance Program is seeking to hire a qualified individual to join our team as an Administrative Assistant.

Position Status: Full-time, Day Shift

Position Location: 2 days on-site in Newport News, 3 days a week remote.

Standard Working Hours: 8:00AM to 5:00PM

Overview

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information. Minimum of 1 Sr Director + 2 more supported from list below: Sr. Directors, Directors.

Provide comprehensive administrative and operational support across five Employee Assistant Program divisions, including:

• Project coordination and data management

• Front desk customer service and client intake

• Ensuring client paperwork is completed and properly attached to case files

• Collaborating with client executives and managing data in EAP software

• Generating and analyzing reports as requested

• Coordinating contract assignments and ensuring timely execution

• Representing the organization at on-site health fairs and wellness events

• Supporting special projects as assigned by the Employee Assistant Program Director

• Managing calendars and scheduling appointments

Education

• High school diploma or equivalent

Certification/Licensure

• No specific certification or licensure requirements

Experience

• 4-6 months basic experience of simple office/operational Required

• Proficient in excel Required

• Microsoft suit experience Required

• Tech savvy, good communication and presentations skills Required

• EMR software experience Preferred

Benefits: Caring For Your Family and Your Career• Medical, Dental, Vision plans• Adoption, Fertility and Surrogacy Reimbursement up to $10,000• Paid Time Off and Sick Leave• Paid Parental & Family Caregiver Leave • Emergency Backup Care• Long-Term, Short-Term Disability, and Critical Illness plans• Life Insurance• 401k/403B with Employer Match• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education• Student Debt Pay Down – $10,000• Reimbursement for certifications and free access to complete CEUs and professional development•Pet Insurance 
•Legal Resources Plan
•Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission “to improve health every day,” this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.