ADMINISTRATIVE ASSISTANT I

​Agency:  Department of Public Health
Office:  Policy, Planning & Statistics

Division:  Deputy Director's Office

Posting ID:  20-25-0021 / 41086

Posted:  9/23/2024-10/7/2024
Salary:   Anticipated Starting Salary $5,423 a month; Full Range $5,423 - $7,721 a month  
Job Type:   Salaried
Category: Full Time 
County:   Sangamon 
Number of Vacancies:   1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  20-25-0021 / 41086 

Position Overview

The Illinois Department of Public Health is seeking to hire highly motivated individual as an Administrative Assistant for the Office of Policy, Planning and Statistics. Individual in this position will conduct a variety of sensitive and confidential administrative duties that have direct impact on the operations of the Health Systems Development Review Section Programs (such as the Lifecare Facilities Program, Alternative Healthcare Delivery Model Program etc.).
The Administrative Assistant serves as liaison with Assistant Deputy Directors Office, Coordinators of the Lifecare Facilities Program, Alternative Healthcare Delivery Model Program, Budget Manager, and the Section Chief.

 

Evaluates documents for permits, licenses, or registrations to determine approval for requirements according to rules and regulations, statutes and program policy and procedures. Monitors permits, survey processes, financial activities, and assists with resolving technical program issues. Prepares letters, correspondence, emails, legislative or legal documents.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

 

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Functions as the staff assistant to the Health Systems Development Review Section Administrator.
• Conducts investigations and studies of a limited scope and non-sensitive nature regarding Certificate of Need activities.
• Assists the Section Administrator in a variety of special assignments and provides administrative support to Section staff and members of the Health Facilities and Services Review Board.
• Independently answers verbal and written inquiries from the g