Executive Assistant

Executive Assistant, America Sales

 

At Universal Robots, we create robot technology for businesses of all sizes to access the benefits of automation. Collaboration is our greatest strength. It’s a belief that drives everything we do and inspired us to build the world’s leading collaborative robot – the cobot.

 

Universal Robots offers a unique job opportunity to impact and ensure the company’s future success in the position as Executive Assistant, America Sales. This is a rare opportunity to work closely together with the top management of the Commercial Team.

You will be supporting the Leadership Team in the Americas, with roughly 50% of your time spent supporting the Regional President. You will work closely with their team, which are mainly based in the US, but you will soon realize that their outreach is global - and so is yours. Good governance of schedules and commitments is a core mission, but besides this, you will play a major role in planning internal events and supporting the team so they can focus on their core roles.

 

This position is based at our office in Novi, Michigan. You will report to the Channel Operations Manager.

 

Role & responsibilities:

• Support for Regional President daily, which requires the ability to see the big picture without losing attention to details. Monitoring and organizing/reorganizing schedules proactively is essential for the RP to work efficiently.
• Meetings and travel arrangements. Coordinate people across time zones and book resources/venues, flights etc.
• Travel for on-site event coordination.
• Oversight of the Novi office which includes negotiating contracts, catering and being the main contact for building support.
• Communication. You must be at ease with verbal communication as well as written. We communicate all day long, and you will act as a focal point of communication inside the departments.
• Coordination of all aspects of local UR branded merchandise, including selection, supplier negotiations, stocking, and distribution. This will include customer and partner giveaways, employee clothing, gifts for events and employee gifts at holidays.
• Administration of the US cell phone plan, including working with the local Verizon representative, international plans, and all hardware
• Local Onboarding.  You will coordinate all items needed for a new employee, including phone, UR clothing and travel arrangements as necessary.

 

Skills and qualifications
As a candidate for this position, you are passionate about structure and deliver quality work. The ideal candidate has/is:

•   7+ years of experience as an EA/PA or similar role within communications, coordination of complex tasks and travel management
•    A relevant education and background within administration
•    Experience with working in a global and culturally diverse environment
•    Able to balance and prioritize the efforts between detail orientation and getting-things-done
•    Fluent in English language and able to proof-read materials for colleagues
•     Highly Proficient with Microsoft Office tools (Word, PPT, Outlook, Teams etc.)

 

 

Join Universal Robots
We are a diverse group of smart, creative people working at the forefront of collaborative robotics. Our cobots help our customers improve efficiency and profitability and build a safer work environment. Together, we find innovative solutions to some of the most important manufacturing issues facing businesses today. And we dare to do what others find impossible – working towards making leading-edge technologies a reality for businesses of all sizes.

 

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