Administrative Coordinator

Join us as an Administrative Coordinator, where you'll provide essential
support to our Major Gifts, Principal Gifts, Gift Planning, Family Giving and Operations teams.
Your strong database skills, meticulous attention to detail, and customer service focus will drive
our success engaging alumni and friends of the College.

Work Days: Monday-Friday

Shift Start/End Time: 8:30 am-4:54 pm

Hours Per Week: 37

Weeks Per Year: 52

Position Title: Coordinator of Major Gifts

Pay Status and Classification: Non-exempt, Regular full-time.

Work Location: This position is an onsite role and is not eligible for a hybrid work schedule.

Supervisor: Director of Major Gifts, College Relations

Position Purpose: Join us as an Administrative Coordinator, where you'll provide essential support to our Major Gifts, Principal Gifts, Gift Planning, Family Giving and Operations teams. Your strong database skills, meticulous attention to detail, and customer service focus will drive our success engaging alumni and friends of the College.

Essential Responsibilities and Duties:

• Own essential administrative tasks such as data entry, phone support, and meeting

• notes.

• Manage and reconcile department budgets and reporting.

• Streamline travel expense reconciliation for our gift officers.

• Engage with highly confidential information with discretion.

• Support critical advancement operations for pipeline and portfolio management.

• Coordinate high-impact events, from creating event pages to tracking registrations and

• beyond.

• Be flexible for occasional evening and weekend work.

• Collaborate with other College Relations departments.

Qualifications:

• Associates Degree or relevant admin experience necessary

• Data whiz with incredible attention to detail; CRM reporting is your forte.

• MS Office guru, especially Excel and mail merge.

• Google Suite savvy.

• Tech-curious and quick to learn.

• Prioritization and multitasking pro.

• Strong project management chops.

• Excellent communicator and team player.

Compensation:

The hourly range for this position is $19.50-21 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time

• Winter Recess Break in Addition to Paid Holidays

• Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

• Employee Scholarships toward Certifications, Seminars, Training and Professional Development

• Pre and Post Tax participation in a 403(b) Retirement Plan

• Salary Continuation Program in the event of Disability

• Tuition Assistance Program for Employee, Spouse and/or Dependents

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about <