Immigration Secretary

Immigration Secretary

(Boston, Full-time, Onsite)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Immigration Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Provide a high-level of support to attorneys in the Immigration practice.
• Open, sort, log, scan and distribute all department mail Upload scan of mail to iManage for processing.
• Prepare/revise engagement letters and other clerical assignments as delegated.
• Assist with the creation of PowerPoint presentations used for business development.
• Upkeep client and various office files sometimes using case management software.
• Assist in organizing case documentation, evidence and exhibits for submission to USCIS, Courts, and various other government agencies.
• Maintain calendars and provide attorney billing invoice processing support.
• Prepare and submit all conflict checks and new client/matter intakes.
• Answer phones and communicate with clients on a daily basis.
• Perform other administrative and secretarial duties as assigned.
• Manage office contacts for mailings.
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Prepare attorney reimbursements in Concur.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Participate in the timely review and submission of pre-bills and/or client bills.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Requirements

• Must have ___ years working experience as an immigration secretary in a fast-paced business immigration environment
• Proficiency in Word, Outlook, INSZoom or other document management system.
• Outstanding organizational and multi-tasking skills are necessary
• Successful candidates will possess strong business writing skills and will value attention to detail.

The hourly rate range for this position is $000 - $ 0000. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.