Administrative Assistant

Overview

NV5 (NASDAQ: NVEE) provides engineering and consulting services to public and private sectors, delivering solutions through five business verticals: Construction Quality Assurance, Infrastructure, Utility Services, Program Management, and Environmental. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

 

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsibilities

NV5 is seeking a full-time Administrative Assistant in our Charlotte, NC office. The Administrative Assistant will provide coverage to all groups as needed to assist with administrative duties, perform an extensive array of administrative tasks to enable all groups to effectively achieve their deadlines and objectives, and help build efficiency and effective responsiveness into existing operations.

• Perform administrative tasks for all office groups, including:

  • Archiving, binding, cleaning/organizing
  • Typing, proofing, and editing letters
  • Updating and creating spreadsheets
  • Mailing, copying, faxing, filing, invoicing
  • Ordering and maintaining office supplies
  • Handling petty cash
• Enter client and project-related information, expense reports, and labor adjustments/timesheets into the Deltek Vision system (Vision experience a plus)

• Assist in meeting billing deadlines by:

  • Providing necessary information to project managers
  • Compiling and organizing information to streamline the process

• Coordinate or complete various office tasks, such as:

  • Building and equipment maintenance
  • Running errands
  • Managing conference room schedules
  • Ensuring office organization and cleanliness

• Print and scan small and large documents

• Perform quality assurance/quality control (QA/QC) of documents

• Answer multi-line phones and cover the front lobby, greeting clients and visitors with a positive attitude

• Coordinate office events

• Coordinate with vendors for events, project needs, and office equipment repairs as needed

• Assist with special projects as needed

Qualifications

• High School Diploma or equivalent required, knowledge of administrative office practices and procedures, Associates degree preferred.
• 2-3 years of relevant administrative support experience.
• Previous experience in a professional office setting, experience in an Engineering firm a plus.
• Proficiency in Microsoft Office Suite.
• Ability to communicate effectively and positively with co-workers/managers, must have a can-do attitude.
• Excellent written and oral communication skills, planning and organization skills, and attention to detail.
• Ability to learn and use additional software programs required to handle assigned tasks.
• Demonstrate sound judgment, comprehensive decision making and problem-solving skills.
• Ability to work independently.
• Ability to effectively support multiple groups.

Work Environment and Physical Demands

 

The characteristics described below are representative of those encountered while performing the essential functions of this position. When properly requested and when feasible (without undue hardship to the organization), reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions. 

• Work will primarily be in the office setting with limited opportunities to be exposed to adverse environmental conditions.
• Work will be primarily working with fingers by picking, pinching, typing and grasping often with repetitive motion.
• Must have visual acuity for viewing a computer screen, the ability to talk, hear and sit for extended periods of time.
• Must be able to carry, lift and push/pull up to 20 pounds frequently and up to 50 pounds occasionally.
• Overtime work may occasionally be required.
• Additional physical duties may be required as necessary. 

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NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientat