Administrative Assistant

Job Posting Title

Administrative Assistant

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

Central Office - Executive Leadership

Job Posting End Date (Continuous if Blank)

August 04, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$43,750.00yr/$21.033654hr

Job Description

Administrative Assistant

About the Position: The Oklahoma Department of Mental Health and Substance Abuse Services’ (ODMHSAS) Office of the Inspector General oversees all employee civil rights and consumer rights programs. Additionally, the Office of the Inspector General investigates all allegations of consumer abuse, mistreatment and neglect in state-operated facilities and facilities certified by the agency, and handles a wide array of complex investigations and inquiries related to violations of agency policy, regulations, and applicable state and federal laws.

Key Responsibilities:

• Maintain accurate and confidential records related to civil rights complaints, consumer rights issues, and investigative cases.
• Prepare, draft, and format official correspondence, memos, and reports on behalf of the OIG.
• Schedule and coordinate meetings, interviews, and investigative activities.
• Enter and track data related to complaints and investigations in internal databases; generate summary and statistical reports as needed.
• Assist with reviewing, distributing, and maintaining agency policies, procedures, and training documentation.
• Transcribe interview notes, prepare timelines, and assist with summarizing investigative findings.
• Ensure compliance with agency confidentiality policies and applicable federal and state privacy laws (e.g., HIPAA).
• Provide administrative support for training sessions, outreach events, and internal audits related to consumer and employee rights.
• Serve as a liaison for internal and external communication, ensuring timely and professional handling of inquiries related to OIG matters.

Job Type/Salary:

• Application period: 07/29/2025-08/04/2025
• Full-time
• Vacancies: 1
• Annual Salary is $43,750.00
• Primary Working Hours are M-F; 8-5
• FLSA Status: Non-Exempt

Minimum Qualifications and Experience:

• Bachelor’s Degree;
• Two years of technical clerical, secretarial, or general office work;
• Or an equivalent combination of education and experience.
   

Special Requirements:

• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license

Benefit Highlights:

ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.   Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

About us: The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities across Oklahoma that target different populations

PIN: 1536

Reasonable accommoda