Project Accounting Associate III

GAI Consultants is seeking a Project Accounting Associate III to join in our Orlando or Jacksonville, FL office. In this role you will Assist Project Managers throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review. Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog.   Summary:

• Assist Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review. Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog.

Competencies:

• Ability to work as part of a team. Written communication skills. Ability to identify and seek needed information/research skills. Analytical thinking skills. Detail oriented. Ability to meet deadlines. Mathematical skills. Accounting skills.

Job Duties: New Project Setup

•    Training
•    Help

Project Submission

•    Create Work-Breakdown-Structure (WBS)
•    Input Budgets (Contract, Cost & Billing)
•    Contract is uploaded into Vantagepoint
•    Create Billing Terms & Review Contract for Invoicing Instructions
•    Review the ACCT-Project Budget for Accuracy & Save in Financial Folder
•    Notify the Project Manager upon Completion

Invoicing

•    Preparation Draft
•    Review comments for mischarges
•    Review sub-consultant invoices (rates & limits)
•    Correct rates
•    Employee labor & expenses are on the same task/sub-task
•    Accounting Notes in EI field
•    Setup Invoicing Review Meetings

Accounts Receivable & Work-In-Process (WIP) Review

•    Establish who is doing the follow-up with the client (Project Accountant or Project Manager)
•    Generate the Past Due Report
•    Double Check
•    Email went to the client
•    Uploaded into the client’s system
•    Input the comments into Vantagepoint

Qualifications: 

Supervisory Responsibilities

• N/A

Education required:

• High school graduation/GED. Related post-secondary technical coursework preferred.

Experience required:

• 2-4 years

Language Skills

• English as a first language or demonstrated verbal and written skills in English as a second language. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to demonstrate strong writing/communication skills. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills

• To perform this job successfully, an individual should have knowledge of various software programs which may include Accounting software; HRIS software; ATS software; Database software; Internet software; Inventory software; Payroll systems; Project Management software; Spreadsheet software; and Word Processing software.

Certificates, Licenses, Registrations

• Current, valid Driver’s License.

Other Qualifications

• Must be United States citizen or have permanent residency status.
• Must be able to pass pre-employment background check as well as possible post-hire, client-based background checks as required.
• Must be willing to work in a drug free environment and agree to drug and alcohol testing if required.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job including working on a computer, the emp