SR. ADMINISTRATIVE ASSISTANT

Career Opportunities with Neighborhood House Association

About NHA:

The Neighborhood House Association is a non-profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds.


Our EEO Policy:

Neighborhood House Association is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.


Benefits:


Eligible employees receive the following benefits:

• 15 Holidays Days
• 401(K) Retirement 6% Match
• Paid Vacation and Sick Leave
• Tuition Reimbursement up $2,500
• 2 Personal Days
• Group Medical, Dental and Vision Insurance Agency-Paid Life Insurance and Long-Term Disability Insurance
• Live Well Program
• 4 Paid Days Annual Bereavement (Note Total of 5 days of bereavement leave per loss)
• Health and Dependent Care Flexible Spending Account (FSAs)
• Voluntary Benefits: Life and AD&D Accident, Short-Term Disability, and Critical Illness Insurance
• Free Employee Assistance Program (EAP)


**Medical and dental benefits are provided to regular employees who work a minimum of 30 hours per week.**


POSITION PURPOSE:
Under general direction of the Vice President – Comprehensive Services and Quality Improvement (CSQI), performs a wide variety of highly responsible, complex and often sensitive and confidential office administrative and secretarial/office support functions in a major NHA section; provides responsible, para-professional administrative assistance in the analysis, implementation and monitoring of programs; may supervise the work of other office support staff; and performs related duties as assigned.

DESIRED MINIMUM QUALIFICATIONS:
Knowledge of:
• Office administration practices and procedures;
• Correct English usage, including spelling, grammar and punctuation;
• Principles and practices of sound business communication;
• Basic functions of public agencies;
• Correct English usage, including spelling, grammar and punctuation;
• NHA and Head Start organization, rules, policies, and procedures, relating to the administration of a NHA section;
• NHA’s and Unions personnel rules and regulations;
• Computer equipment and advanced uses of word processing, spreadsheet, graphics, database and other software;
• Budgeting, recordkeeping, filing and purchasing practices and procedures.

Ability to:
• Operate a computer terminal and/or computer using word processing, spreadsheet, database and other standard business software;
• Take and transcribe dictation and type accurately at a speed necessary to meet the requirements of the position;
• Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies;
• Manage multiple and rapidly changing priorities;
• Organize, research, and maintain complex and confidential office files;
• Prepare clear, accurate and concise records and reports;
• Compose correspondence, prepare documents and make arrangements from brief instructions;
• Communicate clearly and effectively orally and in writing;
• Organize, set priorities and exercise sound independent judgment within areas of responsibility;
• Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies;
• Understand and follow written and oral instructions;
• Maintain sensitive and confidential information;
• Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned and/or upset groups and individuals;
• Establish and maintain highly effective working relationships with NHA executives, elected and appointed officials of governmental agencies, staff, community and business leaders, the media and others encountered in the course of work.

Qualifications:
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or GED equivalent and six (6) years of increasingly responsible office administrative or secretarial ex