Senior Records Officer (002060) *Readvertised*

About us

The Department of Police, Fire and Emergency Management (DPFEM) strives to provide services that are responsive, socially inclusive and focused on policing, emergency response, community preparedness and emergency management outcomes that contribute to a safe and secure community. The services are delivered by sworn Police Officers, State Service employees (including firefighters and support staff) and volunteers. DPFEM works to make our community safe through the provision of a range of different emergency services, and improve our understanding and respect for our diverse community values and lifestyles.

Location

Hobart

Hours per fortnight

Full-time, 73.5 hours per fortnight

Duties

• Supervise the daily operations of the business area ensuring guidelines, systems and processes are applied appropriately in the provision of records management services to the department as well as overseeing the receipt and dispatch of mail, both internally and externally.
• Operate and maintain quality control of the organisations electronic document and record management system.
• Participate in the development and integration of systems, policies and procedures to resolve operational issues and improve operational effectiveness.
• Interpret and explain complex operational procedures and provide authoritative advice and information to clients and stakeholders, including training of internal staff with regard to the activities of the section
• Undertake the assessment and application of storage and disposal of departmental records in accordance with the Archives Act 1983.
• Maintain the confidentiality of often highly sensitive and personal information.

Essential Requirements

Pre-Employment Checks 

The Head of the State Service has determined that a person nominated for appointment to this position is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. Any relevant serious criminal offence or repeated serious offences over any period, which are not mitigated by additional information, may provide grounds for declining an application for appointment. Such offences would include, but are not limited to:

• Arson and fire setting;
• Sexual offences;
• Dishonesty (e.g. theft, burglary, breaking and entering, fraud);
• Deception (e.g. obtaining an advantage by deception);
• Making false declarations;
• Violent crimes and crimes against the person;
• Malicious damage and destruction to property
• Trafficking of narcotic substance;
• False alarm raising. 

Desirable Requirements

Knowledge and expertise consistent with qualifications recognised at Certificate 3 and 4 or equivalent level.

Statement of Duties and Associated Documents

002060, 003374 - SoD - Senior Records Officer - Band 4.docx

002060, 003374 - SoD - Senior Records Officer - Band 4.pdf

Short Form Application Guidelines for Applicants Final.DOCX

Short Form Application Guidelines for Applicants Final.pdf

DPFEM is a child safe organisation which is committed to the safety and wellbeing of children and young people; and every member of DPFEM has a responsibility to keep all children safe.