Accounts Payable Data Administrator

The Accounts Payable Data Administrator contributes to the company’s success through supporting the efficient processing of payables to vendors in a timely and accurate manner. This position will provide excellent customer service to vendors and internal stakeholders heavily focusing the accuracy of our vendor master data and other master data objects contained in SAP. This position will assist in driving accounts payable continuous improvement initiatives and efficiencies and will report to the Accounts Payable Supervisor.

Employee Type:

Full time

Location:

WI Green Bay

Job Type:

Finance Accounts Payable

Job Posting Title:

AP Vendor Master Data Associate

Job Description:

Roles & Responsibilities:

• Process vendor changes as required for new remit to records, purchasing channel updates, address changes, and updates to payment method.
• Processes incoming postal mail ensuring all invoices received are scanned into EMP VIM timely and accurately and any checks received are scanned and routed for proper processing.
• Executes vendor create and change audit per required controls procedures.
• Performs invoice maintenance such as processing invoice cancellations and reversals, editing invoice numbers, etc.
• Processes credit memos.
• Provides customer service to vendors and internal stakeholders.
• Identifies continuous improvement opportunities.
• Supports projects / tasks as assigned.
• Posts invoices through 3-way match process and resolve exceptions in collaboration with purchasing, vendors, plant contacts, cost center owners for assignments.
• Assesses incoming invoices to determine proper processing channel and invoice requirements
  • Verify vendor data, process set-up requests, and ensure compliance with company policies and procedures
  • Determine if invoice is PO / Non-PO or needs special attention
  • Determine for the appropriate channel if the invoice meets all requirements and conduct appropriate follow up as necessary
  • Analyze incoming invoices for inaccurate or incomplete information and follow up with the vendor or update our system as applicable (i.e. vendor plant system assignment, incorrect vendor number)
  • If fields are missing or inaccurate from incoming invoices due to OCR (Optical Character Recognition) technology, correct that information and identify and complete “trainable” invoice fields
• The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience:

• High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred
• 2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department preferred
• Possesses an understanding of Accounts Payable systems and processes
• Experience in SAP system environment preferred
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
• Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
• Excellent customer service and communication skills
• Strong analytical and problem-solving skills required
• Demonstrated business acumen and ability to work as a team player focused on achieving results
• Strong attention to detail with a high degree of accuracy
• Stays current on accounts payable practices and is passionate about technical aspects of the work

EEO Statement:

Winland Foods believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit develop, and retain the most talented people from a diverse candidate pool. Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.