Staff Accountant

Description

JOB TITLE: Staff Accountant

JOB SUMMARY: Responsible to perform income audit tasks and keep necessary records for monthly journal entries and process accounts payable.

REPORTS TO: Assistant Controller/Controller

PRIMARY DUTIES AND FUNCTIONS: 

• Perform  income audit daily by verifying departmental vouchers, banquet invoices and POS reports to the front desk PMS system for all outlets. 
• Preparing monthly worksheets (rebates, miscellaneous sales, comps, etc.)
• Keep necessary records for the preparation of journal entries.
• Verify  cash deposits and deposit checks daily. 
• Reconcile Daily cash and credit card deposits to PMS and POS postings.
• Train  staff as needed to ensure daily postings are correct and recommend improvements.
• Prepare  and pay travel agent commissions.
• Set up monthly spreadsheets.
• Input Accounts Payable to SAGE accounting software, verifying proper Purchase Orders have      been followed by Leaders and expense codes are correct. Make sure all appropriate backup is  attached to checks, signatures are obtained and checks are accurately distributed in a timely manner. Print and reconcile month end reports and review statements from vendors. Process annual 1099 forms.
• Post  ACH transactions weekly as needed.
• File all reports and invoices/checks.
• Assist with after check out guest inquiries.

Requirements

SKILLS REQUIRED:  Accuracy, attention to details, competence in the use of a calculator and computer (Excel and SAGE) Must work well with managers and sales team. 

EDUCATIONAL REQUIREMENTS: Must be able to read, write and understand English. High school graduate or equivalent with strong math skills. Associates degree required

PRIOR EXPERIENCE: Prior accounting office experience.

SPECIFIC KNOWLEDGE REQUIREMENTS: Knowledge of hotel accounting procedures and controls. Must be proficient in Excel

PERSONALITY REQUIREMENTS: Must be dependable, trustworthy, organized and exercise good judgment.

RESPONSIBLE FOR: All audit and accounts payable activities.

PHYSICAL DEMANDS: Normal office conditions.

WORKING ENVIRONMENT: Work takes place primarily in the Accounting Office of the hotel, and in various other locations on the property

.

HAZARDS ENCOUNTERED: Normal office safety hazards.

NOTICE

Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. While this job description is intended to be an accurate reflection of the requirements of the job, management must reserve the right to add or remove duties from particular jobs when circumstances (e.g., emergencies, changes in workload, rush jobs, or technological developments) dictate.