Staff Accountant/Human Resources Coordinator

About Us

The Hilton Garden Inn New York/Manhattan-Chelsea is a modern Madison Square Garden hotel. Perfectly located in the city's Flower and very chic Chelsea district, the hotel is in the heart of it all. An easy commute for associates convenient to Penn Station, Grand Central Station and all subway lines. Join the Hilton Garden Inn Chelsea and enjoy a great work-life balance, associate events with prizes and incentives awarded for outstanding performance and a team that celebrates the success of their achievements. Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Conduct day to day operations of the Human Resources and Accounting disciplines which includes:  Greeting internal guests to the office, safeguarding the assets, preparing financial reports in accordance with generally accepted accounting principles, and assist with recruiting, training, payroll, compliance with statutory requirements, the execution of associate relations activities, answering questions, and troubleshooting problems.

 

This role starts at $31.00 per hour. 

Responsibilities

• Accounting

  • Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.
  • Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.
  • Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
  • Assist in reconciling open account status items.
  • Input General Cashier Summary and maintain binder.
  • File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
  • Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
  • Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
  • Submit all approved invoices for payment, ensure all appropriate signatures and back-up attached.
  • Handle all vendor inquiries and reconcile vendor statements.
  • Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
  • Interface checks and submit a log of all manual checks to the Controller.

  Human Resources

  • Assist associates whenever possible with requests and/or information. Attempt to answer associate questions and/or address associate concerns in a timely manner. 
  • Assist in the recruiting, screening and interviewing for all management and non-management hotel positions. Assist the Human Resources Director or Human Resources Manager in directing and instructing the management staff in effective recruiting and interviewing techniques using methods such as verbal presentations and written directions to ensure the hiring and retention of qualified and effective associates.  Schedule interviews and process related paperwork.
  • Create and update Human Resources bulletin boards, electronic communications, and other posting locations as needed.
  • Assist management in processing weekly payroll. Distribute paychecks as needed.
  • Maintain accurate and updated department and associate files.
  • Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
  • Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Associate Anniversary Awards program, etc.
  • Process benefits enrollments and other functions electronically, as requir