Scheduled Hours

37.5

Position Summary

The Administrative Coordinator provides administrative support in a variety of functions to the Office of the Vice Chancellor for Student Affairs (OVCSA). This individual directly supports multiple members of the senior leadership team and serves as the primary receptionist for the office.

Job Description

Primary Duties & Responsibilities:

• Provide administrative support to designated members of the Student Affairs Leadership Team (SALT), including calendar scheduling, coordination and completion of expense reports in Workday, records management, coordination of hiring student employees, and data entry.
• Staff OVCSA Reception desk during office hours, greeting visitors, fielding phone calls and directing appropriately, responding to general email inquiries, and ensuring the office is welcoming and inviting. Gathers information and prepares correspondence; researches and resolves issues.
• Serves as point of contact for Shared Business Services related to financial transactions for the department and, at times, the division. Submits requests to SBS via Service Now related to office operations. Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Performs clerical duties such as making copies, sorting mail, preparing meeting agendas, coordinating mailings, filing, and maintaining office supply inventory, assists in creation of presentations and other materials.
• Assists in coordination of complex projects, events, and/or special activities such as orientations, advisory committee meetings, etc.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Experience in an academic setting.

Preferred Qualifications

Education:

Associate degree, Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Administrative Office (5 Years)

Skills:

Computer Applications, Computer Literacy, Computer Software Programs (Inactive), Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

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