Director of Parish Operations (EX)

Our Lady of Victory in Arbutus seeks candidates for a Director of Parish Operations. The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day-to-day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management. The DPO possesses and maintains an in-depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below.

Essential Functions

Responsible for the management, administration, and stewardship of all temporal goods and services throughout the Parish (Our Lady of Victory and Saint Joseph's Monastery) and ensures the provision of support to all Mission programs and activities.

Financial: Oversee and directly manage the financial processes of the parish to include:

• Recording and depositing of Parish revenue from all sources
• Timely and accurate payment and recording of all expenses 
• Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances.
• Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore.
• Implement and oversee control structure and ensure that controls function properly, in all process areas, including but not limited to revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, goverance and programs and organizations.
• Ensure that all process areas have the appropriate segregation of incompatible duties, and where necessary, risk migrating controls are implemented.
• Present monthly, quarterly, and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corporators and other required parties.
• Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship, fundraising and capital needs, and expense control.
• Serve as a resource on financial matters to Parish staff, consultive bodies, organizations, and parishioners.
• Perform all preparatory tasks for Parish audits; works with Archdiocesan and external audit entities to complete audits and to implement recommendations.
• Serve as a liaison with Archdiocesan offices on financial management and audit.

Administrative: Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Church and Parish to include:

• Establish office coverage and core hours for staff to ensure parishioner needs are met.
• Direct and coordinate the compilation of data required for annual Archdiocesan reports.
• Consolidated report and other management reports required or requested by Pastor; ensure accurate and timely recordkeeping for: Parish census, Ministry Platform and Sacramental records, etc.
• Ensure proper maintenance and usage of the Ministry Platform (MP) census system.
• Oversee the various aspects of grant applications and administration.
• Direct the maintenance and updating of Parish office equipment.
• Coordinate the hiring and selection of personnel as directed by Pastor and according to Archdiocesan Human Resources and Office of Child and Youth Protection policies.
• Assist the Pastor in establishing job descriptions, goals, and objectives for all staff.
• Supervise all non-pastoral staff members. Effectively and timely handle any performance or other work-related concerns with staff. Keep the Pastor apprised of such concerns as needed.
• Assist the Pastor in determining the agenda and conducting regular staff meetings.
• Ensure that records of Pastoral Council, Finance Committee, Corporator and similar meetings are maintained and readily available as needed.
• Act as a liaison between the parish school or regional school.

Communications: Oversee and support the communications efforts of the parish to engage, educate, and elicit action on the part of the parish community.