ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 47680

Opening Date: 06/12/2025
Closing Date: 06/26/2025
​Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Salary: (Effective 7/1/25) $5,637-$8,026/month ($67,644-$96,312/year)
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility and racial justice.  The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates day to day activities including special projects of a complex and confidential nature for the Division of Rehabilitation Services Director’s Office.  The Division is seeking a candidate with exemplary organizational and communication skills and who is detail oriented and able to carry out assignments with limited oversight.

Essential Functions

• Serves as a highly responsible staff assistant to the Director of the Division of Rehabilitation Services, performing administrative functions which some may be sensitive or controversial in nature. Assists in the coordination and control of activities and materials as well as the workflow to and from the Director’s Office.

• Coordinates the Director’s schedule, incoming mail/correspondence, assignments, meetings and travel arrangements, agendas, and compilation of support documents with the Director’s staff in Springfield.

• Acts as correspondence control manager for the Director’s Office.

• Serves as working supervisor.

• Manages all personnel and business functions of the Director’s Office, including, but not limited to timekeeping for designated staff, property control, and maintenance of office equipment and supplies.

• Performs other duties as assigned or required which are reasonably within the scope o