Senior Executive Assistant

Job Details

Job Location: Robert Marshall Building - GLENNALLEN, AK 99588Position Type: Full-TimeEducation Level: High SchoolTravel Percentage: Up to 25%Job Shift: DayJob Category: Admin - Clerical

 

SUMMARY

This position provides direct support to CEO and manages administrative office support activities.

 

JOB DUTIES

• Lead all scheduling and appointment activities of the CEO, providing reminders of upcoming appointments/meetings.
• Facilitate communication between CEO, Board of Directors, and other stakeholders.
• Prepare meeting material and presentations.
• Coordinate and facilitate management team meetings.
• Coordinate all CEO travel, including airline reservations, per diem calculations, and procedural follow up needs.
• Support the CEO and back up any marketing tasks needed.
• Provide secretarial duties as required, such as, but not limited to: typing, copying, and maintaining accurate filing system.
• Assist in coordination of key employee gatherings/meetings, including reserving location, scheduling events, and notifying staff.
• Complete expense reports as needed.
• Assist and work with various projects as assigned.
• Assist with the planning and organizing of any Board trainings.
• Work with supervisor in coordinating administrative and departmental services.
• Maintain familiarity with IHS and BIA issues.
• Travel to meetings as required.
• Maintain confidentiality in regard to Board of Directors and Executive issues.
• Inventory and procure supplies in support of administrative office.
• Interface with department leadership to facilitate inter-departmental tasks.
• Work with IT to maintain office equipment.

• Perform other duties as assigned.

 

BOARD SECRETARY DUTIES

• Plan and prepare for Board meetings (including Board committee meetings), take minutes at

meetings, confirm attendance of Board members, prepare Board packets, transcribe minutes, and

coordinate refreshments. Provide the same support for other meetings as required.

• Coordinate all Board of Directors travel, including airline reservations, per diem calculations, and

procedural follow up needs (i.e., assisting board members with submitting required documentation

completion of trip reports).

• Act as a liaison between the Board members, Board President, and the CEO to keep the flow of

communication ongoing.

• Compile Directors’ reports for submittal to CRNA Board.
• Assist with the planning and organizing of any Board trainings.
• Maintain familiarity with IHS and BIA issues.
• Travel to meetings as required.
• Maintain confidentiality in regard to Board of Directors and Executive issues.

 

 

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

• Strong leadership abilities.
• Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
• Strong written, analytical, verbal, and interpersonal skills.
• Skills in operating personal computer using a variety of computer software.

• Ability to keep accurate records and produce timely and accurate written reports.
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