Executive Assistant III, AWS HR

Amazon HR’s mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Human Resources organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Vice President of Human Resources for Amazon Web Services. This position is located in Seattle, WA.

In this role, you will have the opportunity to work with a multi-functional, global team and will support the Vice President of Human Resources for AWS by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.

Key job responsibilities
Responsibilities Include:

Provide seamless support to the Vice President and leadership team to support organizational priorities
Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
Organize and manage meetings, off-sites and team-based events
Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
Track and help drive completion of key deliverables and follow up on outstanding items
Review and copy-edit business documents, communications, and presentations with a high level of accuracy
Support and, at times, manage small to medium projects based on organizational needs and professional development interests
Build relationships and work collaboratively with Executive Assistants throughout the team and across the company
Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items.

We are open to hiring candidates to work out of one of the following locations:

Seattle, WA, USA

Basic Qualifications

- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Experience as an Executive Assistant

Preferred Qualifications

- Experience managing teams
- Experience working in a matrixed organization

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $79,000/year in our lowest geographic market up to $176,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.