Sr. Contract Specialist

Whatever the role, everyone at Grady is part of something bigger. Choosing a career at Grady is choosing to be part of a legacy of service and commitment to our communities. If you want to make a difference, we want to hear from you.

Job Summary

The Contracts Specialist, reporting to the Supply Chain Contracts Manager, responsible for managing the organization’s medical and surgical supply portfolio and contracts for medical and other capital equipment, purchased services or other indirect spend commitments. With minimal supervision, acts as the subject matter expert for all contract-related activities. This role acts as a strategic partner in the identification and development of sourcing strategies with department representatives that deliver value for the organization, including cost savings, product standardization, quality maintenance and improvement and enhanced supplier performance; and acts as liaison with the Supply Chain Operations, Value Analysis and Procurement teams to execute on developed sourcing strategies and coordinate remediation of supply availability disruptions.  The Senior Contracts Specialist will also maintain the contract database for central Supply Chain contracts and provide support to the clinical and non-clinical areas on executing product implementation, standardization and utilization initiatives to help drive organization-wide product and service support and change. The primary goal is to maintain high-quality services and products while optimizing financial resources. Individual will lead according to Grady Health System’s Values: Be Patient Centered, Be Safe, Serve Others with Excellence, Do Right, Do Good.

RESPONSIBILITIES:

• Manages the entire spend under management and develops current and future needs of relevant Physicians, Stakeholders/Service Lines. Conduct a business and customer needs assessment in partnership with Value Analysis, and develop initiative project plan including, financial analysis of cost savings, standardization opportunities, and ability to monitor realized savings, to formulate strategies and recommendations about product reliability, and purchases. 

• Develops relationships with managers, business units, digital services (IT), supply chain and suppliers to support objectives, influence key stakeholders and jointly develop strategic sourcing strategies.

• Leads with the development of all contracts, including but not limited to amendments, terminations, purchase agreements, management agreements, statements of work (SOWs), and requests for proposal (RFP). Manages the contract development and negotiation process for sourcing initiatives. Enters/maintains current information in the internal contract repository and the system contract database.

• Manages contract review process to ensure delivery against objectives and contractual budgets; develops regular reports on contract milestones and performance; and informs internal customers, suppliers and management of activities and progress, through both verbal and written communications. With minimal supervision acts as the principle contract negotiator for all assigned contracts.

• Assists in the development of audit strategies to ensure all contracts remain in compliance. Continuously participates in process improvement initiatives and acts as a champion for change.

• Gains knowledge on compliance and regulation changes affecting health care and works in a coordinated way with the legal and compliance departments to develop the appropriate strategies and methodologies to maintain compliance for all contracts.

• Creates a customer-focused, service-based approach to working with stakeholders and suppliers, which emphasizes the creation and cultivation of cross-organizational relationships. Accountable as a role model for customer service excellence.

• Serve as lead negotiator, generating bids, requests for information and perform as lead representative on contractual issues at service line meetings.   Negotiate and intermediate with team and key stakeholders to achieve business objectives.  Build, strengthen, and maintain relationships through regular contact with Physicians, key customers and stakeholders, vendors and suppliers, using formal and informal opportunities.

• Function as a focal point for product strategy, planning, developing, and executing complex contractual goals that meet the needs of clinical and operational leaders & Value Analysis.  Is the intermediary between clinical and business leaders in order to develop solicitations, while implementing complex and unique acquisition techniques and participation in product conversions.