Coordinator, Accounts Payable

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Our Finance Team

The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 380 team members around the world. Our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a supportive team, where everyone’s contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength. Our team’s remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging.

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently.

Position Summary

The Accounts Payable Coordinator is responsible for facilitating all aspects of the accounts payable cycle. The ideal individual is a well-rounded top performer who can be a key contributor in a high-energy growth environment, well organized, detail oriented that has an analytical mindset while having the ability to learn and adapt to changes.

Duties and Accountabilities1

• Ensure timely and accurate vendor payments, proper coding, and compliance with internal controls
• Understand and maintain vendor information, including payment terms, tax information, remittance information and other miscellaneous data
• Manage centralized Global AP email boxes by responding quickly and accurately to both internal (employee) and external (vendor) questions and requests for information, including payment confirmation requests
• Research, resolve, and communicate invoicing issues, discrepancies, or outstanding balances on vendor accounts accordingly. Reconcile monthly vendor statements
• Understanding and working knowledge of IRS Forms W-9 and W-8 and their associated requirements; Forms 1098, 1099 series
• Preparation and filing of 1099 Tax forms
• Works with tax department on various reporting deliverables
• Serve as a functional backup for each member of the Accounts Payable team
• Prioritize and handle multiple projects at once, particularly during month and year-end

Qualifications

• Bachelor’s Degree in Accounting, Finance or related discipline
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