Administrative Assistant

Overview:   UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships. As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence. 
Summary   UES is seeking an Administrative Assistant for our Dan Brown and Associates office located in Knoxville, TN. This is a full-time position with regular office hours, Monday to Friday, from 8:00 AM to 5:00 PM. The Administrative Assistant will play a pivotal role in ensuring the smooth operation of our office by handling general office duties and providing essential support to our principals and project managers. The Ideal CandidateEnergetic – Passion and high energy for delivering results in a fast paced and high growth environment; autonomous, strong self-starter with a sense of urgency.Resourceful – Enjoys challenging projects, taking initiative to solve problems, and executing on deliverables.Creative – Able to tell an engaging story with an expertise in technical writing and the ability to incorporate case studies and state-of-the-art graphics.Team Player – Enjoys being on a team. Works well with others and brings a positive attitude.Adaptable – Able to work on multiple projects simultaneously and remain flexible as business priorities change.  If this sounds like you, we invite you to keep reading and apply! 

Essential Duties and Responsibilities

• Answer and direct phone calls 
• Organize and schedule appointments 
• Write and distribute email, correspondence memos, letters, faxes and forms 
• Assist in the preparation of regularly scheduled reports 
• Maintain office filing system 
• Maintain company database 
• Billing 
• Maintain contact lists 
• Provide general support to visitors/ clients 
• Any other administrative duties as assigned

Qualifications

• You must be 18 years of age with a high school diploma or equivalent.
• A valid driver's license with an acceptable record is required.
• Excellent customer service, verbal, and written communication skills are essential.
• Proven experience as an administrative assistant or office admin assistant is preferred.
• Knowledge of office management systems and procedures is necessary.
• Working knowledge of office equipment, such as printers and fax machines, is expected.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is required.
• Prior experience with data entry is preferred.
• Excellent time management skills and the ability to prioritize work are crucial.
• Attention to detail and problem-solving skills are important.
• Strong written and verbal communication skills are a must.
• Strong organizational skills with the ability to multitask are required.
• Remote or work-from-home requests are non-negotiable.

MissionWe are trusted engineering partners enabling the construction community through responsive, expert problem solving.We strive to be the leading environmental, inspection, testing and engineering firm by ensuring the safety, integrity, and sustainability of our community's land, foundations, and structures from development to redevelopment. EEOC StatementUES is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. UES is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger!
Who We Are:   UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute di