Personal Assistant (Recruitment & Rostering)

This is a remote position.

• Source and onboard new candidates to join the agency team.
  

• Prepare candidate submission packs for client review.
  

• Submit candidates to appropriate client roles and opportunities.
  

• Manage incoming shift requests from portals, emails, calls, and account managers, posting shifts to Deputy and taking proactive steps to fill them.
  

• Prioritize and resolve cancellations and absence logs.
  

• Notify account managers of any direct client shift requests received outside portals.
  

• Contact candidates via phone, email, SMS, and Deputy to fill open shifts.
  

• Book candidates on rosters and client portals, confirming bookings with both candidates and clients.
  

• Reconcile bookings and cancellations across Deputy and client portals to ensure accuracy.
  

• Update and follow up on candidate availability to keep records current.
  

• Perform ad-hoc administrative tasks as needed.
  

Requirements

• Experience in recruitment, rostering, or workforce coordination preferred.
  

• Strong organizational and multitasking skills.
  

• Excellent written and verbal communication abilities.
  

• Proficiency with rostering systems (e.g., Deputy), client portals, and MS Office tools.
  

• High attention to detail and accuracy.
  

• Ability to work independently in a fast-paced environment.
  

• HMO coverage available for eligible locations
  

• Permanent work-from-home arrangement
  

• Immediate hiring