Accounting and Finance Administrator - Brentwood

Position Summary:

The primary purpose of this position is to provide administrative assistance to the Finance and Accounting teams at PMCs Brentwood office. Support the financial operations of the organization by maintaining accurate financial records, preparing reports, and assisting our CFO directly with special projects.

Essential Duties and Responsibilities:

• Greet visitors and answer phone calls and connecting them with the appropriate person.
• Oversee and maintain proper office access
• Assist accounting with the preparation of financial reports, statement, and analysis
• Distributes mail timely to the appropriate departments.
• Distributes voicemails left in the general mailbox to the appropriate department/manager.
• Maintain organized financial records and filing systems
• Liaise with vendors, clients, and internal departments regarding financial issues
• Assist the CFO and other members of the accounting team with special projects
• Help plan and facilitate office gatherings
• Assist as needed with booking travel
• General administrative duties include package handling and mailing, mail distribution, faxing, copying, etc.
• Ensure reception and public areas are kept clean and presentable
• Order office supplied, prepare mail/packages, and water plants.
• All other duties as assigned. 

Knowledge, Skills, and Abilities:

• Maintain confidentiality of all HR information regarding company and associates
• Motivator supports and inspires team to accomplish the goals and values of the company
• Communication Excellent phone and face to face interactions
• Highly Organized Able to multi-task to accomplish desired productivity levels and outcomes
• Problem Solver Able to identify problems, determine accuracy and relevance of information and use sound judgment to generate and evaluate alternatives and make recommendations
• Must be self-motivated, fast learner, with a high attention to detail
• Strong interpersonal skills able to enhance all types of relationships with diverse personalities, tactful and flexible

Requirements and Experience

• Proficient with Microsoft Office (Outlook, PowerPoint, Word, and Excel)
• High school diploma or general education degree (GED); 1-2 year minimum previous experience in administrative role. Related customer service/hospitality/human resources/recruiting experience is preferred.
• Exceptional communication skills, both written and verbal
• Strong team building skills and ability to motivate others
• Team-player mindset and willingness to collaborate
• Willing to take responsibility and act independently when necessary
• Valid in-state drivers license with a clean driving record - Ability to pass PMCs background check and drug screening requirements
• Use of personal cell phones may be required for work purposes
• Happily work in our Nashville Corporate Office

ADA: Parking Management Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.

EEO/ADA