Distribution Center Administrative Assistant

Overview

Who We Are

The Raley’s Companies is a private, family-owned, and purpose-driven retail company headquartered in West Sacramento, CA. Since our founding in 1935, our store operations have grown to include more than 235 locations across four states and four Tribal Nations under eight well-known banners: Raley’s, Bel Air, Nob Hill Foods, Raley’s O-N-E Market, Bashas’, Food City, AJ’s Fine Foods and Bashas’ Diné Market. In addition, The Raley’s Companies bridges the divide between the physical and digital retail experiences through the operation of Apium Logistics, Fieldera and FieldTRUE. Built on a higher purpose, the organization and our over 21,000 employees are committed to quality offerings, exceptional service and doing right by our team members, communities, and planet. 

 

Today, the Raley’s, Bel Air Markets, Nob Hill Foods and Raley’s O-N-E Market banners carry on Tom’s legacy of innovation by serving as more than grocery stores. Our purpose of changing the way the world eats, one plate at a time, has made Raley’s a trusted source for nutrition and wellness. We strive to enhance transparency and education in the food system to help customers make more informed, healthy food choices. We also serve as the destination for the best fresh products, affordable offerings, and personalized service.

 

Position Purpose

Distribution Center Administrative Assistant III provides administrative and operational support to the Distribution Center by coordinating purchase orders, maintaining accurate reporting systems, and ensuring the smooth operation of day-to-day office functions. This position requires advanced knowledge of office systems, strong organizational skills, and the ability to coordinate tasks across departments. The role supports leadership through accurate documentation, timely communication, and proactive problem-solving, helping to drive departmental goals and operational efficiency.

 

 

Perks & Benefits

• Competitive compensation, paid weekly
• Eligible for annual incentive bonus
• Retirement Savings Plan - 401(k) including company contributions and matching funds
• Tuition Reimbursement for qualified courses
• Scholarship opportunities for continued education
• Medical, dental, and vision insurance for yourself and eligible dependents
• Paid time off
• Family leave and time off
• Life insurance
• Wellness Programs (Raley’s Healthy Lifestyles)
• Flexible Spending Account (pre-tax - commuter, childcare, and medical expenses)
• Health Savings Account
• Corporate store and discount programs (10% off groceries, free items)
• Discounts to amusement parks, gym memberships, mobile phone plans, etc. 
• Employee Assistance Program (free financial, legal, and mental health services)
• Charitable contribution opportunity and volunteer time off and community events
• Pop up grocery market
• All you can eat fruit bar

 

Compensation

The range displayed reflects the range the company reasonably expects to pay for the position. The actual compensation offered to the selected individual(s) will depend on their relevant education, training, or experience, among other bona fide factors.

 

Expected Minimum Pay Rate

USD $25.72/Hr.

Expected Maximum Pay Rate

USD $33.43/Hr.

Responsibilities

How You will Make a Difference

 

1. Purchase Order (PO) and Invoice Processing

• Completes the accurate and timely processing of PO requests, goods receipts, and invoice submissions.
• Partners with Procurement to coordinate store equipment repairs, track capital expenditure (CAPEX) and project POs, and maintain organized financial records.
• Processes sales orders related to inter-facility transfers, vendor chargebacks, and damaged product loads.
• Supports internal cost allocations by preparing detailed transfer documentation and uploading expense registers.

2. Administrative and Operational Support

• Provides administrative support to ensure seamless day-to-day facility operations.
• Maintains team and operational calendars, coordinates office supply orders, handles incoming and outgoing mail, and maintains up-to-date email distribution lists.
• Plans and coordinates internal meetings and key events, including monthly and annual celebrations.

3. Systems & Reporting

• Organizes operational data using shared drives, SAP, Ariba, and Excel-based trackers; prepares and distributes weekly reports to enable data-driven decision-making.
• Maintains key operational tracking tools, including labor charts, cost-per-case documents, and backhaul logs.
• Tracks training hours and producti