Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Apr 18, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

Following our 10-year strategic plan, UT will become the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, leadership and Change Starts Here strategic plan.

Why Join Texas Development?

The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world.

Together, through one of the largest fundraising efforts in our state’s history, we will support our people, amplify the unmatched potential of our place, and lead innovation through world-changing pursuits. With nearly $5 billion raised over the past six years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic community of more than 450 fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Join us and change the world.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

Assist in the management and coordination of activities for the Chief Experience Officer (CXO).

Responsibilities

Calendar & Scheduling Management

• Manage the CXO’s schedule and calendar.

• Monitor and make changes as necessary based on unique needs of each day.

• Maintain awareness of high-level stakeholders at the Office of the President and the Texas Development community.

• Communicate with the CXO’s meeting contacts in person, via email, and on the phone with professionalism.

• Update the CXO with any last-minute changes to the schedule.

• Write and send meeting invitations on daily basis.

• Communicate with leadership staff to confirm meeting requests or request additional guidance.

Meeting & Event Preparation

• Assist with collecting documents and briefs to prepare the CXO for meetings, programs, and events.

• Facilitate logistics of CXO-attended events and registration, possibly including evenings and weekends.

• Support various UEE department events by researching and securing venues, hotels, vendors, etc.

• Use request system to process procurement and payment.

Travel Coordination

• Independently coordinate travel arrangements for the CXO.

• Develop itineraries, book flights, reserve meeting facilities and hotel lodging.

• Process travel authorizations, reimbursements, and other expenses.

• Clearly track submission and receipt of funds.

Administrative & Clerical Support