Executive Assistant to the Chief Operating Officer

**Must have experience as an Executive Assistant

THE AREA FOUNDATION

The Area Foundation serves as the community’s most trusted and impactful philanthropic partner, managing more than 500 charitable funds totaling $1.3 billion in assets. Coordinating efforts with numerous area nonprofits, the Area Foundation serves as a collaborative leader, connecting donors to address key community issues and investing in our future. Since 1964, over $800 million for scholarships and grants have been awarded to close opportunity gaps for those who need it most in San Antonio. Learn more about your community foundation at saafdn.org.

Our core values are Excellence, Passion, Integrity, and Community. 

Summary of Responsibilities:

The Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO and ensures efficient coordination of day-to-day operations. This role includes managing schedules, preparing documents, assisting with communications and meetings, and supporting departmental functions with professionalism and discretion.

Key Responsibilities:

• Provide direct administrative support to the COO.
• Draft, edit, and manage documentation including policies, reports, and meeting materials, etc.
• Coordinate logistics for meetings, committees, and internal events including materials, calendars, and communications.
• Maintain organized digital files and departmental records.
• Serve as point of contact for internal and external communications on behalf of the COO.
• Support Operations team with administrative tasks when applicable.
• Perform other duties as assigned.

Qualifications:

• Minimum of 5 years of experience in an administrative support role.
• Associate degree required; Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail, organizational skills, and ability to multitask.
• Excellent verbal and written communication skills.

• Ability to handle confidential information with integrity and professionalism.

Compensation: $75,000

PHYSICAL DEMANDS / WORK ENVIRONMENT

This position requires occasional lifting of up to 40 pounds and the ability to work in a standard office environment. Reasonable accommodations may be made for individuals with disabilities.

The San Antonio Area Foundation is an Equal Opportunity Employer.