Administrative Associate (Legal)

Williams Lea is the global provider of skilled business-critical support services to financial, legal, and professional services firms. We connect people, processes, and technology to manage documents and streamline key operational functions.

From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built on a strong heritage, great relationships, and a talented team. Our 6,000 worldwide employees work onsite at clients’ locations and onshore/offshore at Williams Lea operations centers providing unrivaled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors.

Williams Lea is hiring for a Hybrid Administrative Associate (Legal) ​to work Monday to Friday 900 Am to 6:00 pm Eastern Time!

Pay: $20.00 hourly

Benefits:

• Medical
• Dental
• Vision
• 401k
• PTO
• Life Insurance
• Prescription Drug Plan
• Flexible Spending Account
• Domestic Partner Benefits
• Commuter Benefits

The Administrative Associate is a member of the Williams Lea team delivering exceptional administrative support and customer service to our legal client locations. 

Essential Functions: 

• Monitors multiple email inboxes to complete daily tasks 

• Uploads, renames and organizes immigration legal documents  

• Organizes and maintains digital files and folders for both internal and external clients 

• Conducts in-depth research of documents as needed 

• Maintains and inputs information on various data storage sites 

• Prepares and circulates multiple daily reminder emails and reports 

• Gathers reporting statistics directly related to client billing and firm’s filing. 

• Prepares and submits invoices for multiple vendors 

• Performs data entry with high level of accuracy 

• Works under time constraints to meet deadlines 

• Performs quality check on  own and other’s work product for high level of accuracy 

• Reports any errors in documents 

• Handles sensitive and personal information with high level of integrity 

• Communicates directly and effectively and respectfully with co-workers, firm, and firm’s clients and associates. 

• Uses job tracking software to log in and out of all tasks for internal tracking purposes 

• Performs quality assurance check of specific tasks of attorney’s/paralegals. 

• Other duties as requested by the client and management 

Qualifications: 

Specific Technical Skills: 

• Must be proficient in MS Office, including Outlook, Word, Excel and PDF creating and editing. 

Performance Traits:  

• Proven customer service