Administrative Spec II

Classification Title:

Administrative Specialist II

Job Description:

Administrative Support:
- Provide high-level administrative assistance to the Senior Director of TAPS and three Associate
Directors, including calendar management, meeting coordination, and preparation of confidential
reports and correspondence.
- Manage routine and non-routine tasks that support the daily operations of TAPS.
- Assist in preparing presentations, reports, and documentation for leadership meetings.

Payroll/Leave Administration
- Handles all Payroll and Leave actions for TAPS.
- Monitors Payroll and Leave activity in PeopleSoft.
- Ensures that time and leave are reported timely and accurately as required for UF Payroll closing
deadlines.
- Assists the BA-HR office in preparing all documents for leaves of absences.
- Processes adjustments to time related to prior pay periods to ensure accuracy.
- Reviews pay list to ensure accuracy and provides a report to the Finance Manager.

Personnel Responsibilities:
- Creates and maintains departmental personnel files.
- Acts as liaison between TAPS and the Business Affairs (BA) UF Human Resources (HR)
department.
- Assists the BA-HR office in competing all personnel-related actions, including posting new
positions for hire, updating position descriptions, new hire paperwork, terminations, FMLA actions,
and leave administration.
- Assists TAPS employees in the resolution of complex human resource issues.
- Assigns training for new hires within TAPS, tracks completion.
- Maintains current general knowledge of UF personnel policies and procedures.

Additional TAPS Projects as assigned

A criminal background will be conducted.  

Work hours Monday - Friday, 8am - 5pm

Expected Salary:

$55,000 - $65,000 yearly based on experience.

Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

KNOWLEDGE:
- Proficient knowledge in Microsoft Office Suite (Outlook, Word, Excel)
- Knowledge of PeopleSoft System
- Knowledge of UF Financial System, or in producing travel authorizations and expense reports.
- Knowledge of standard business formats and styles for letters, business forms and reports.
- Knowledge of general office procedures, techniques necessary for handling telephone calls in a
courtesy and efficient manner, basic filing practices, and basic record retention requirements.
- Knowledge rules and regulations governing Payroll and Leave Administration systems, and UF
administrative principles and procedures
ABILITIES:
- Ability to work independently and use a personal computer in a productive manner.
- Ability to organize and coordinate work assignments to meet deadlines.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain positive working relationship with co-workers and extended
campus personnel.
- Ability to perform duties in an accurate, timely and confidential manner.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No