Project Controls Coordinator

ESSENTIAL FUNCTIONS

• Facilitate contract travel requirements and a high-level understanding of regulations.
• Review and process travel requests for approval and expense reports.
• Review consultant and subcontractor invoices for accuracy in labor rate/category travel, Other Direct Costs (ODCs) and spending accuracy.
• Ability to identify issues and concerns on multiple levels of contractual documents and reports.
• Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.
• Combine, review, and finalize monthly status reports in Word/Adobe PDF.
• Ability to analyze and review labor timecards for accuracy, timeliness, and contract guidelines.
• Initiate, review and modify Purchase Orders (POs) as applicable per contract. Review subcontractor hours and costs to assist in managing PO funding needs. Project months in advance to determine spend rate and amount allowable on a contract/PO, and whether costs are within budget.
• Compile and analyze data to generate reports in Excel for various levels of program review.
• Participate in proposal preparation, consolidation, and review through budgeting/costing and administrative support as required.
• Exhibits professionalism by establishing effective relationships with Customers, Program Managers, Vice Presidents, Vendors, and Employees. Effectively communicate with corporate staff on project accounting, contracts, security, and human resources issues.
• Work with on-site program managers and Contracting Officer Representatives (CORs) to execute modifications, proposed personnel, and travel / ODCs.
• Generate projections/budgets on a monthly, quarterly, yearly, as needed basis as identified by the reporting requirements; essentially providing checks and balances throughout the life of the contract(s)
• Understand and execute contract modifications and ability to allocate funding/ceilings applied to multiple Contract Line Item Number (CLIN) / Special Item Number (SIN) Structure.
• All other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor of Science (BS) / Bachelor of Arts (BA) Degree, preferably in business, accounting, or other related field; or the equivalent years of experience to replace degree (4 years equates to a BS/BA).
• Minimum 5 years of relevant work experience in project coordination.
• Proven experience coordinating domestic and international business travel, managing expense reporting, and processing authorizations.
• High proficiency in data modeling and analysis in Microsoft Excel.
• Exceptional attention to detail and accuracy.
• Experienced in setting up and monitoring complex project execution.
• Clear and professional written and oral communication skills.
• Ability to create a positive rapport and work effectively with a variety of colleagues and clients.
• Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.

PREFERRED QUALIFICATIONS

• Minimum 5 years of relevant work experience in Government contracting.
• Current DOE Q security clearance.
• Accounting, Contracts, US Government Contracting experience.
• Extensive forecasting experience and budget execution.
• Previous proposal experience to include costing volume and assumptions.
• Ability to guide and train mid-level / junior personnel.
• Knowledge and experience with Federal Acquisition Regulation (FAR).
• Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

LOCATION:  This position is full-time and hybrid in Rockville, MD.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is 65k-85k.

BENEFITS

• Employer-paid employee Medical, Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks’ vacation
• 401(k) with Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international