Temporary Administrative Associates - Texas Global - (UTEMPS)

Job Posting Title:

Temporary Administrative Associates - Texas Global - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 31, 2025.

Purpose

Data entry. Record management. Reviewing and verifying information based on specified criteria. Drafting/replying to email.

Responsibilities

• Learn specific immigration regulations and procedures as it relates to a specific task. Apply knowledge to supporting immigration processes in International Student and Scholar Services.

• Enter data into the software platform to manage students' records/produce immigration documents Draft/reply to email as appropriate.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Excellent organizational and analytical skills with attention to detail. Effective problem-solving skills and demonstrated ability to take initiative. Ability to work independently and as a team member. Evidence of strong organizational skills and the ability to effectively prioritize and manage multiple tasks in a fast-paced, high-volume, environment. Possess excellent written communication skills. Commitment to high-quality and efficient customer service. Ability to be professional, diplomatic, composed, and proactive in varied interactions.

Preferred Qualifications

Demonstrated ability to work independently and with little supervision. Experience in identifying and resolving problems in a timely manner. Experience working in a university environment and related international experience.

Hourly Rate

$20.00

Working Conditions

• Attire: Business attire

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

• Hours per week -

• Work hours: 8 am - 5 pm

• There is some flexibility in the work schedule but our standard business hours are 8:00 - 5:00.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan f