Payroll & HR Operations Lead

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance

POSITION SUMMARY

The Payroll & HR Operations Lead is a critical member of the Human Resources team, responsible for managing end-to-end payroll processing, employee lifecycle administration, and HR system integrity across multiple locations. This role ensures payroll accuracy, regulatory compliance with applicable state and federal employment laws, and serves as the primary point of contact for centers, leadership, and employees on all payroll and HR operational matters.

The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, multi-site environment. They possess a deep understanding of payroll processes, employment regulations, and HR best practices, and can exercise sound judgment while maintaining strict confidentiality.

KEY RESPONSIBILITIES
 Payroll Administration •     Communicate payroll schedules to all centers, including upcoming pay periods, check dates, and submission deadlines, ensuring timely compliance across all locations.•     Distribute payroll adjustment sheets to centers, following up to confirm completion and return by the established deadline.•     Review and verify employee timecards for accuracy, ensuring all hours worked, overtime, and adjustments are properly recorded prior to processing.•     Close timecards in the payroll system in preparation for each payroll run.•     Process regular and off-cycle payrolls (e.g., bonuses, commissions, and corrections) through Paylocity in accordance with established timelines.•     Download and review payroll journals for accuracy, identifying and resolving discrepancies before final submission.•     Provide payroll cash requirement reports to the owner or appropriate leadership for review and approval prior to final payroll submission.

Garnishments & Deductions Administration•     Receive, review, and process all incoming garnishment orders, including wage garnishments, child support withholding orders, tax levies, and creditor garnishments, ensuring timely and accurate setup in Paylocity.•     Enter and maintain all employee payroll deductions in Paylocity, including voluntary deductions (health insurance, dental, vision, life insurance, 401(k)/retirement contributions, FSA/HSA) and involuntary deductions (garnishments, levies, and liens).•     Verify that garnishment and deduction amounts are calculated correctly and comply with applicable federal and state withholding limits, including Consumer Credit Protection Act (CCPA) caps.•     Communicate with employees regarding active garnishment orders as required, maintaining professionalism and confidentiality throughout the process.•     Coordinate with Paylocity support to resolve any garnishment setup issues, remittance questions, or discrepancies with issuing agencies or courts.•     Audit deduction totals each pay period to confirm accuracy and ensure no deductions were missed, duplicated, or incorrectly calculated prior to final payroll submission.•     Maintain organized records of all garnishment orders, correspondence, and deduction changes for compliance and audit purposes.
Holiday & Weather Pay Administration•     Notify centers of closures resulting from recognized holidays or adverse weather conditions in a timely manner.•     Provide clear instructions to centers for entering applicable holiday or weather pay hours on employee timecards for affected workdays.•     Audit submitted timecards to confirm that holiday and weather pay entries are accurate, complete, and consistent with company policy.
Employee Onboarding•     Initiate the onboarding process by sending system invitations to new hires through Paylocity upon receipt of a signed offer letter.•     Maintain organized employee records by saving offer letters and onboarding documentation to designated folders in BOX.•     Confirm employee start dates with the respective centers and follow up on any pending or incomplete onboarding invitations.•     Create and configure new employee profiles in the HR and payroll system, including the assignment of applicable time-off plans and payroll settings.•     Complete and document E-Verify employment eligibility verification for all new hires in accordance with federal requirements.•     Track start confirmation communications and maintain documentation for compliance and audit purposes.
Employee Termination & Offboarding•     Process employee terminations in the HR and payroll system promptly upon notification from centers or management, ensuring accurate effective dates and status changes.•     Ensure compliance with applic