Administrative Assistant & Project Coordinator

POSITION SUMMARY:

The person in this role will be a member of the Milliman, Global Corporate Services (GCS) team and is responsible for supporting the GCS IT team and leadership for a variety of defined tasks.  This person will report to the CIO and will support current goals and initiatives by assisting team members with projects on an as-needed basis, as well as assisting the other GCS departments with coordination and management of activities and projects.  This person will maintain a helpful attitude and work collaboratively with team members across departments.

RESPONSIBILITIES:

• Support a variety of special projects and initiatives for the CIO, ensuring timely project completion
• Take ownership of projects and new initiatives, from research and validation to transitioning to functional ownership
• Build and run the cadence of management meetings, track developments, events and minutes and required communications across
• Coordinate internal and external meetings, set up conference calls and in-house training/meetings and associated logistics
• Support the CIO and other GCS leaders with committee agendas, gathering content, and other such needs
• Assist local senior management with development of reports, presentations, and key communications
• Work and collaborate with diverse practices and corporate support functions and teams
• Work with team members to handle corporate support issues as they arise
• Maintain team calendar; coordinate on-call rotation as needed
• Post job opportunities and coordinate interview schedules
• Manage onboarding new team members and offboarding exiting team members
• Coordinate team events such as staff meetings, celebrations, other events as needed
• Coordinate office/desk moves as needed
• Organize and maintain logistics of business travel, manage calendars, and expense reports
• Provide support and backup as needed with respect to invoice processing, software and hardware allocation tracking, and other financial/budget support activities
• Manage a telecom website, keeping information updated, managing vendors, and supporting internal users

SKILLS & QUALIFICATIONS REQUIRED:

• The ideal candidate must have a minimum of 7 years of administrative experience with demonstrated increasing levels of responsibility.
• The ideal candidate must have experience with Microsoft Office Suite.
• The ideal candidate must have experience with SharePoint applications.
• The ideal candidate must have experience with using a help desk tool.
• The ideal candidate must have experience with using web conferencing such as MS- TEAMS, Zoom and Webex to mention a few.
• Must have high attention to detail, accuracy, quality, and timeliness.
• Must be an efficient resource with strong organizational skills.
• Must be resourceful, service-oriented, dependable, maintain confidence, tactful, team player.
• Must be strong verbal and written communication skills, including document editing.
• Must have proven ability to work on multiple projects or tasks simultaneously.
• Must have demonstrated problem-solving ability.
• Must have the ability to prioritize and work with multiple interruptions.
• Must have enthusiastic, helpful attitude with a willingness to learn.

LOCATION:

The person hired into this role will be required to work in-person in the Milliman office in Seattle, WA; this is a hybrid role where the person is expected to work out of Seattle office atleast three times a week. The expected application deadline for this job is July 30th, 2024. 

COMPENSATION:

The salary range for this role is $64,000 to $98,000, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc. 

BENEFITS:

At Milliman, we focus on creating an environment that recognizes – and meets – the personal and professional needs of the individual and their family. We offer competitive benefits which include the following based on plan eligibility:

• Medical, dental and vision coverage for employees and their dependents, including domestic partners.
• A 401(k) plan with matching program, and profit sharing contribution.
• Employee Assistance Program (EAP).
• A discretionary bonus program.
• Paid Time Off (PTO) starts accruing on the first day of work and can be used for any reason; full-time employees will accrue 15 days of PTO per year, and employees working less than a full-time schedule will accrue PTO at a prorated amount based on hours worked.
• Family buil