Real Estate - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram. 

Blackstone Real Estate 

Blackstone is a global leader in real estate investing. Blackstone’s real estate business was founded in 1991 and has US $314 billion of investor capital under management. Blackstone is the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector, including logistics, data centers, residential, office and hospitality. Our opportunistic funds seek to acquire undermanaged, well-located assets across the world. Blackstone’s Core+ business invests in substantially stabilized real estate assets globally, through both institutional strategies and strategies tailored for income-focused individual investors including Blackstone Real Estate Income Trust, Inc. (BREIT). Blackstone Real Estate also operates one of the leading global real estate debt businesses, providing comprehensive financing solutions across the capital structure and risk spectrum, including management of Blackstone Mortgage Trust (NYSE: BXMT). 

Job Description

The Administrative Assistant serves as a trusted partner to Managing Directors and Senior Managing Directors within the Blackstone Real Estate team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support. The responsibilities include:

• Managing complex calendars, prioritizing internal and external meetings, coordinating with other assistants, and resolving scheduling conflicts across supported leaders.

• Serving as a primary point of contact and gatekeeper, handling calls and correspondence with professionalism, discretion, and sound decision-making.

• Anticipating leaders’ needs through adaptability and situational awareness across varying work styles and priorities.

• Providing high-touch support, including executive scheduling and occasional non-business matters, to maximize leaders’ time and effectiveness.

• Coordinating conference room bookings, meeting logistics, and visitor registration to ensure a seamless on-site experience.

• Organizing conferences and large-scale meetings, including schedules, materials, and vendor coordination.

• Arranging domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.

• Overseeing expense reporting, tracking receipts, and ensuring timely reimbursements.

• Maintaining Excel-based tracking systems to monitor projects, deadlines, and operational workflows.

• Assisting with team engagement initiatives, internal events, and special projects.

• Providing back-up coverage for other senior professionals and team members as needed.

Qualifications

Blackstone seeks individuals who thrive in collaborative environments, demonstrate strong judgment, and have a track record of excellence in prior roles.

The successful candidate should have:

• 7+ years of experience supporting multiple senior executives (C-suite or equivalent), ideally within private equity, real estate, or financial services.

• Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast-paced environment.

• Proven ability to work autonomously while exercising discretion and sound decision-making on behalf of executives.

• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.

• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines.

• Experience coordinating complex travel arrangements; familiarity with Concu