Program Manager, Welcome Network and Community Engagement

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director manages and oversees the operations of the City.  Working with five Cabinet-level Deputies, operational oversight is divided into specific departmental clusters: Health and Human Services, Community and Culture, Community Services, Public Safety and Criminal Justice, and Transportation and Infrastructure.  The Community Services cluster oversees several outward-facing programs that provide services directly to the public. These offices and programs focus on enhancing quality of life and improving how citizens engage with their communities and their city government.

The Office of Immigrant Affairs (OIA) promotes and strengthens the well-being of Philadelphia’s immigrant communities. We do this by recommending and developing policies and programs, which in turn provide opportunity and access to services. We help facilitate the successful inclusion of immigrants into the civic, economic, and cultural life of the city. We also highlight the essential role that immigrants have played and continue to play in our city.

Job Description

Position Summary:  

The Office of Immigrant Affairs seeks a detail-oriented individual with exceptional program management skills to support the office’s Welcoming Network. The Philly Welcoming Network is a cross-sector collaboration of public and private partners committed to the successful inclusion of immigrants in our city. By stewarding the Welcome Network Program, this position supports and coordinates the efforts of many partners across immigrant communities and immigrant-serving organizations. Additionally, this position supports OIA’s community outreach and strategic communications initiatives.  

Essential Functions: 

Program and Partnership Management 

• Coordinate Philly Welcoming Network activities, including meetings, working groups, summits, information sessions, and collaborative activities. 

• Steward positive relationships and stakeholder engagement with nonprofit, community-based, and government partners.  

• Track deliverables, timelines, and outcomes across multiple initiatives.  

• Assist with planning and execution of events, convenings, and capacity-building activities. 

• Serve as co-supervisor for Welcoming Network VISTA Fellow and a mentor for interns supporting OIA.  

• Process and manage vendor payments in accordance with organizational policies and timelines.  

• Support grant applications and administration by applying knowledge of grants management principles, program evaluation, and compliance requirements. 

Strategic Communications and Event Planning 

• Support OIA’s strategic communication efforts, including drafting and disseminating digital newsletters, social media content, blog posts and print collateral  

• Develop creative content and strategies to amplify and share the Welcome Network and OIA’s work, including content for social and digital platforms, reports, and presentations tailored to community audiences. 

• Oversee event planning, logistics, and execution for Welcome Network meetings and summits, as well as support OIA’s regular community partnership and outreach events. 

• Identify and support opportunities for Welcome Network members and OIA leadership to communicate work and priorities to key audiences. 

• Developing annual activity reports that assess the success of OIA efforts and sharing those reports with communi