Staff Assistant III

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

VasCore is seeking a highly organized and adaptable Staff Assistant III to support both office coordination and administrative functions. This role includes front desk responsibilities, office maintenance, supply coordination, and support for study-related documentation and data tracking. The ideal candidate is a strong multitasker who can seamlessly shift between administrative tasks and study support duties, all while maintaining a high level of accuracy and professionalism. Strong communication skills, attention to detail, and the ability to manage competing priorities are essential for success in this dynamic role. Experience in a hospital or clinical setting is preferred.<br>

 

Education
Bachelor Degree preferred

Can this role accept experience in lieu of a degree?
No

Office Coordinating:

• Welcomes and assists visitors upon arrival.

• Manages incoming calls and directs them appropriately.

• Maintains the organization and upkeep of VasCore’s office environment.

• Manages office supply procurement and processes payments for office-related expenses.

Laboratory:

• Assist in managing the receipt of studies in accordance with procedures specified in the VasCore Manual of Operations

• Assist with entry and maintenance of study log tracking system and subject files

• Data entry into web-based electronic data capture systems

• Perform entry and maintenance of media storage logs and archiving of images and documents

• Assist in preparing and distributing documents (correspondence,

• presentations, study binders, and reports)

• Assist with maintenance of study contact database

• Communicating with study sponsors and sites

• Advanced level computer skills with spreadsheet and database management experience

• May be required to assist Administrative Manager in maintaining required documentation of Quality Assurance (QA) and Corrective Action and Preventive Auction (CAPA) materials.

• May be required to support VasCore Leadership in preparation for and during audits.

Experience
Experience in an administrative role, preferably in a healthcare setting 3- 5 years required in a hospital setting preferred

Knowledge, Skills and Abilities

• - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).

• - Excellent verbal and written communication skills.

• - Strong organizational and multitasking abilities.

• - Ability to work independently with minimal supervision.

• - Strong attention to detail and problem-solving skills.

• Collaborative team player with a supportive and leadership-oriented approach.

• Discretion in handling confidential and sensitive information.

• Reliable, detail-oriented, and committed to follow-through.

• Professional demeanor and ability to interact effectively with all levels of staff.

 

 

Hybrid

 

90 Blossom Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$20.84 - $29.79/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member b