Corporate Administrative Coordinator

Job DetailsJob Location: BRIDGES OF AMERICA INC. - ORLANDO, FL 32808Overview
The Corporate Administrative Coordinator provides high-level administrative and operational support to Bridges International’s corporate leadership team. This role serves as a central point of coordination across departments, ensuring efficient communication, organized workflows, and timely execution of corporate initiatives.

Essential Duties and Responsibilities:

Provide comprehensive administrative support to corporate executives and senior leadership.
Coordinate calendars, schedule meetings, prepare agendas, and manage meeting logistics (in-person and virtual).
Draft, edit, and distribute professional correspondence, reports, presentations, and internal communications.
Serve as a liaison between corporate leadership, field operations, vendors, and external partners.
Maintain corporate records, files, and confidential documents in accordance with organizational policies.
Track deadlines, action items, and follow-ups related to corporate initiatives and executive meetings.
Support budgeting, purchasing, invoice processing, and expense reconciliation as assigned.
Coordinate travel arrangements and prepare itineraries for executives.
Assist with preparation for audits, inspections, board meetings, and compliance-related activities.
Support special projects and cross-departmental initiatives as needed.
QualificationsQualifications

Associate’s or Bachelor’s degree in Business Administration, Management, or a related field preferred.
Minimum of 3–5 years of administrative or executive support experience, preferably in a corporate or multi-site organization.
Strong organizational and time-management skills with the ability to prioritize competing demands.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office technology.
Ability to work independently and collaboratively across departments.
Experience in corrections, social services, nonprofit, or government-contracted environments is a plus.

Core Competencies

Attention to detail and accuracy
Professional judgment and discretion
Problem-solving and adaptability
Interpersonal and communication skills
Organizational and coordination skills
Commitment to the mission and values of Bridges International

Work Environment and Physical Requirements

Office-based corporate environment with occasional travel to facilities or meetings.
Ability to sit for extended periods and use standard office equipment.
Occasional lifting of files or materials up to 25 pounds.