Senior Brokerage Specialist

Job Title

Senior Brokerage Specialist

Job Description Summary

Cushman & Wakefield has an opportunity for a Sr. Brokerage Specialist role in its New York office. This position provides business development, client service, transaction execution, marketing and team coordination support to a leading office leasing brokerage team.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Provide business development support, research, organize and manage CRM

· Manage client database, key lease dates, market updates, respond to requests

· Provide transaction management support, including prepare/edit proposals, agreements, property presentations/tour books, coordinate financial analysis requests, commission invoicing and collection

· Assist and coordinate content creation with marketing team

· Manage team lists/databases, special projects, reports, and collaborate with other departments

KEY RESPONSIBILITIES

Business Development

· Manage CRM

o Enter new prospects & updates on prospect communications

o Generate lists and reports to support follow up

· Assist with LinkedIn management. Manage new and recurring searches to generate follow up and new prospects.

· Conduct new prospect research

· Review select periodicals regularly for relevant articles/potential new leads

· Provide contact information through Zoom Info and other sources

Client Service

· Track client engagement through Salesforce CRM for key lease dates and building and submarket updates

· Respond to client requests e.g., for space information and select scheduling

· Maintain and track client contracts, coordinating with the legal team regarding exclusives to acquire, disposition, agency and confidentiality agreements

· Attend select client meetings and provide meeting summaries and manage follow up items

· Assist third party consultants and vendor requests from clients.

· Track list of recommended consultants and vendors and facilitate communication between clients and other consultants and vendors

Transaction Execution

· Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information

· Assist with tour preparation and attend select tours

· Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review

· Provide building agency support

o Assist with updating and maintain leasing status reports

o Assist with marketing and follow up with third party marketing firms, consultants, brokers and direct prospects

o Update listings on third party sites (CoStar, etc.) and marketing materials (flyers, photos, renderings, etc.)

· Assist with lease review

· Manage deal closeout

o Prepare deal sheets

o Assemble final lease documents

o Track commission agreements

o Provide commission calculations

o Coordinate with other departments as needed (deal desk, marketing, research, etc.)

o Facilitate invoice creation

o Track open invoices

Marketing

· Coordinate and track presentations and client deliverables, ensuring timely completion

o Communicate with the marketing team to produce presentations, maps, studies, etc.

o Edit existing documents created by the marketing team to make limited final changes and repurpose existing documents for different clients

· Prepare presentations and documents i.e. tour maps and property intelligence reports

· Track and maintain database of client materials, presentations, studies, etc.

BACKGROUND AND EXPERIENCE

· Bachelor’s Degree (Business, Marketing, Communications, Real Estate, a plus)

· 2-5 years’ experience in a professional organization

· Real estate industry and marketing experience preferred (Real Estate license a plus)

· Advanced knowledge of Microsoft Office

· Experience with InDesign and Salesforce (or other CRM) a plus

· Real Estate Salesperson or Broker License required for this position. Can be obtained within first 3 months of start date.

COMPETENCIES

· Ability to independently own projects/responsibilities and take business owner perspective to proactively innovate

· Excellent written and oral communication skills

· Ability to multitask and project manage competing projects and priorities

· Ability to meet deadlines in a fast-paced environment

· Excellent attention to detail

· Demonstrated aptitude to solve problems and navigate through obstacles with resilience

· Independent problem-solving approach and not afraid to ask questions

Cushman &am