Material & Service Coordinator Senior

Arizona Public Service generates clean, reliable and affordable energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

 

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country’s fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

 

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.  

Summary

The Material & Service Coordinator Senior is responsible for providing technical support and training to Material Coordinators and other personnel in the use of MLIS, MAXIMO, EMAN, and APS accounting systems. This role involves researching material availability, prioritizing procurement, and coordinating the delivery and scheduling of materials for construction and maintenance projects.

Key responsibilities include ordering, scheduling, and forecasting materials/services, issuing and receiving construction materials, and identifying shortages to prevent project delays. The role also involves preparing documentation for cost tracking, discrepancy resolution, and special material needs. Additionally, the coordinator will perform technical analyses, reconcile inventory records, and support special warehouse and inventory-related projects as directed by management.

Minimum Requirements

• High school diploma or GED.
• Advanced knowledge and expertise in Materials / Services Coordination activities and computer systems gained through related course work and on the job experience. Math skills that include the ability to apply basic algebraic formulas.
• Good working knowledge of contract procedures and construction and maintenance practices/standards/specifications. Advanced knowledge and expertise utilizing APS accounting and inventory computer systems, principles and procedures. Advanced expertise in the utilization of EMAN, MLIS, MAXIMO and MS Office products such as Access Query tools.
• Must be able to interface and communicate effectively with people. Requires specialized knowledge of the materials and equipment utilized in the assigned functional area.

This position may require access to and/or use of information subject to control under the Department of Energys Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120 ) (collectively, U.S. Export Control Laws).

Therefore, this position requires applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants for this position will be required to confirm their U.S. person status.

All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors.

Major Accountabilities

1) Provide training and technical support to other personnel in the utilization of MLIS, MAXIMO, Decision Support, work processes and APS accounting systems and principals.
Coordinate with warehouse personnel to ensure transfer and direct buy levels meet Material Request demands. Plan, order, and ensure required materials are in the storeroom. Prepare all documentation to issue and receive material for contract jobs, and to track costs.

2) Investigate and maintain accurate information on equipment and materials in MLIS, MAXIMO and Decision Support computer databases.

3) Approve and monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates.

4) Identify material shortages and take required steps to expedite and eliminate delays. Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites.

5) Provide cost management information to management to assist in meeting Capital and O&M budget goals.

6) Perform special projects regarding warehouse and inventory issues as requested by m