Housing Stability Programs & HMIS Compliance Manager

LOCATION:                Centralia Corps

POSITION TITLE:    Housing Stability Programs & HMIS Compliance Manager

STATUS:                      Regular Full-Time/Non-exempt 

COMPENSATION:    $22.50 payable bi-weekly, hourly

SUPERVISOR:         Corps Officer

 

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

SCOPE OF POSITION:

This position is responsible for the oversight of housing stability and homeless prevention programs funded through CHG and other grant sources, with a primary focus on compliance and data integrity while administering designated grant and other funds as designated for homeless prevention, eviction prevention, housing stability, or otherwise funds considered “housing/rent” funds.

The role ensures that all program activities, documentation, and HMIS data meet federal, state, and local requirements. The position owns data accuracy, monitors program compliance, and leads corrective action when deficiencies are identified.

The position works cross-functionally with internal staff and external partner agencies and serves as a key point of contact for audits, monitoring, and reporting. This role manages processes and compliance but does not supervise staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Program Compliance & Oversight

• Ensure all housing stability and homeless prevention programs operate in compliance with grant requirements
• Monitor program eligibility, documentation, and service delivery standards
• Conduct regular file reviews and internal audits to identify compliance issues
• Develop and implement corrective action plans to resolve deficiencies
• Serve as the primary point of contact for audits, monitoring visits, and compliance inquiries

 

Grant Fund Administration & Housing Stability Coordination

• Administer CHG and other grant funds accurately and in compliance with all funding requirements
• Coordinate directly with clients, landlords, and internal departments to ensure timely and appropriate distribution of funds
• Maintain clear and consistent communication between all parties to support housing stability outcomes
• Ensure proper documentation of eligibility, payments, and services in accordance with grant standards
• Monitor transactions to prevent errors, duplication, or non-compliant use of funds
• Support continuity and positive working relationships between clients, landlords, and The Salvation Army while upholding program integrity and compliance

 

HMIS Administration & Data Quality

• Oversee HMIS data entry standards and ensure accuracy, completeness, and timeliness
• Monitor data quality across all funded programs and identify inconsistencies or errors
• Run, review, and analyze HMIS reports for compliance and performance tracking
• Provide technical guidance and support to staff and partner agencies on HMIS requirements
• Lead resolution of data quality issues and enforce data standards

 

Grants & Reporting

• Prepare and submit accurate and timely reports to funders
• Maintain documentation to support compliance and program outcomes
• Track program performance metrics and ensure alignment with grant expectations
• Support grant applications and renewals through data analysis and reporting

Collaboration & Training

• Coordinate with internal teams and partner agencies to ensure consistent compliance practices
• Provide training and ongoing support related to HMIS and program requirements
• Participate in coordinated entry and community planning efforts

 

Process Improvement

• Develop and refine policies and procedures to improve compliance and efficiency
• Identify gaps in program operations, documentation, or data systems and implement solutions
• Promote continuous improvement in program quality and data integrity

 

General Work Habits:

• Must adhere to all Salvation Army policies and procedures.
• Must maintain a courteous and cooperative manner with all social service, corps, Divisional Headquarters and external contacts.
• Must be organized in work area thereby contributing to the efficiency and accuracy of work in the office.
• Must be able to comprehend assignments or to