Accounting Assistant

We’re Scan.com, the digital health scale-up that gives patients and their clinicians simpler, faster access to medical imaging.

At the heart of Scan.com lies a different way of doing things: empowering patients to make financially smart decisions, enabling live scheduling for patients and providers, and easing clinician workloads through AI. It’s our mission to make medical scans accessible to all.

You’ll be joining us at an exciting time - we’ve recently launched our physician marketplace product in the USA to great success, have raised over $60m in VC funding and are on track to grow over 300% in 2024.

As we continue to scale, we’re looking for an Accounting Assistant to join our Finance team based in Atlanta (Perimeter area). You’ll be someone who has an impressive attention to detail, a methodical approach to work, is diligent, able to manage multiple tasks, and is comfortable with a lot of data.

WHAT YOU WILL BE GETTING INVOLVED IN:

The Accounting Assistant role will play a central role in our finance team with responsibility for the day to day accounting transactions that form the foundation for our business (bank account transactions, managing invoices received and expenses incurred, creating sales invoices, making payments to suppliers, and ensuring all of this information is accurately reflected in our accounting system).

There are many routine tasks on a daily, weekly, and monthly basis, but this will be balanced with ad-hoc support for the finance team and the wider business.

As we are still a small team, you can expect to get involved in all aspects of the finance function, however your responsibilities will include:

• Supporting the month-end process; delivering the monthly accounts in a timely manner
• Assisting with month-end journals, ensuring accruals and prepayments are recorded accurately
• Completing bank account reconciliations for multiple accounts in multiple Xero instances, ensuring transactions are allocated to the correct general ledger accounts
• Preparing and sending sales invoices
• Processing employee expenses and reconciling employee expenses in Ramp
• Management of billing email inboxes, ensuring all invoices are correctly approved and are posted into our accounting system
• Validation of invoices received from suppliers 
• Accounts Payable: Responsible for ensuring due invoices are paid on time

THE TOP 5 THINGS WE WANT YOU TO ACHIEVE IN YOUR FIRST YEAR ARE:

• Reliably owned the daily accounting functions related to A/P and A/R
• Gained a comfortable understanding of the business in order to carry out your responsibilities autonomously
• Ownership of specific deliverables in the month end process; and delivery of those in a timely manner
• Effective management of the billing email inboxes meaning we have a clear view of invoices and costs
• An efficient process ensuring invoices received from suppliers are validated before payment

You don't need to tick all the boxes to apply for this role. Whether it's your first role or your fifth role, we believe everyone can add value and that everyone should want to learn. However, these might be some of the ways you are currently adding value:

• Applicable accounting experience and accounting/finance degree highly desirable
• Excellent attention to detail and organizational skills
• Ability to work independently and as part of a team
• Proficiency in MS Excel / Google Sheets and accounting software (Xero)

• Able to adapt as situations and circumstances change
• Able to plan and organize your work so that it is efficient and effective
• Solid communication skills: able to communicate effectively with a wide range of stakeholders, internal and external

• Ability to meet deadlines and work efficiently under pressure
• Ability to work in hybrid environment

HOW WE WILL INTERVIEW YOU:

We try to keep our interview process short and as a small business, we can move through the stages quickly. Due to availability, there may be a change to the order of the interview process, but generally speaking, this is what you can expect:

1. Introductory call/interview with Sam, our Talent Partner. The call is via telephone and will last around 30 minutes.
2. Should it feel like there is an initial fit for all, we will invite you to a video call with the hiring manager for around 45 minutes. This is a more structured interview and will deep dive into the role and technical needs.
3. All of our roles will h