Turnkey Project Administrator

Responsibilities:

• Assists the Project Manager in the day-to-day execution of projects
• Project accounting including issuing purchase orders, invoicing, account receivables and payables
• Coordination with building owners & clients Certificate of Insurance & Bonding requirements
• Secures building permits with local government agencies as required
• Coordination interdepartmental transactions (e.g. Equipment/Service/Controls/Parts/etc.)
• Organize and maintain project documentation within Microsoft SharePoint
• Collaboration with both the sales and operations team, as well as outside customers and vendors.
• All other duties assigned.

 

Qualifications + Knowledge Skills & Abilities:

• Minimum of 3+ years of experience in mechanical contracting, project management, or a similar role.
• Background understanding of construction trades including demolition, HVAC, electrical, plumbing, roofing, rigging, controls.
• Excellent interpersonal skills, with the ability to build rapport and establish trust with individuals at all levels of the organization.
• Strong problem-solving and decision-making abilities, with a focus on delivering practical solutions that exceed client needs and expectations.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Working knowledge using Microsoft 365 suite + Bluebeam

 

Personal/Character: Thermosystems is looking for individuals who are honest, hardworking, driven, meticulous with a growth mindset.