Accounts Payable

The Accounts Payable Representative is responsible for utilizing existing reports and creating new reports to generate data/summarizations/analysis as needed. The areas requesting such data include but are not limited to management, auditors, and some external sources.  

The analyst will be required to gather data to research, verify and prepare tax documents for vendors and contractors within defined deadlines, and must understand IRS regulations to ensure company compliance with federal and state laws. They must also establish a working knowledge of Unclaimed Property reporting and related procedures to meet deadlines for each state. To keep pace with federal and state requirements, attending continuing education webinars and seeking expert resources will be expected.  

The analyst must develop a thorough understanding of Associate Manager-Disbursements job duties to assist when needed and to research/analyze/identify issues for the purpose of improving process and productivity within the department. 

They must be able to effectively communicate with all areas and levels of the company, as well as with vendors, customers, and state government agents, and they must maintain the highest standards of confidentiality and integrity across all responsibilities. 

 

Responsibilities:

• Generate Key Performance Indicators for weekly department review. Recognize trends and determine root causes to report to management. 
• Create new vendors and maintain existing records in SAP.  Secure required documentation and maintain compliance to ensure timely processing of payment and accurate tax reporting for U.S. and foreign vendors. 
• Prepare and submit tax documents for annual filing per IRS regulations.  
• Facilitate the due diligence process, reporting and payment of Unclaimed Property according to the rules and regulations of each state.   
• Administer daily operations of the travel and expense programs to ensure activities run smoothly and align with organizational goals and written policies. 
• Act as a resource to answer questions relating to Policies and Procedures. 
• Support other Accounts Payable processes as needed. 
• Complete regular audits of Accounts Payable processes and controls. 
• Identify areas where we are deficient in processes or reporting and make recommendations. 
• Other duties and special projects as assigned. 

Competencies/Critical Skills: 

• Understands IRS and state regulations for yearly filing of 1099’s and Unclaimed Property.  
• Understands the payment portion of the procuretopay process, with working knowledge of purchase order procedures. 
• Displays strong interpersonal judgment to apply company policies with clarity and tact.  
• Delivers high-quality service to internal and external customers. 
• Exercises sound problem solving skills and the ability to multi-task. 

Experience and Requirements:                                                                                                                                        Required/ Preferred: 

• ​​High School Diploma or GED and 1-2 years financial analyst experience​                                                                       Required
• ​​Ability to