SENIOR CLERK - 64041557

Requisition No: 838586 

Agency: Department of Health

Working Title: SENIOR CLERK - 64041557

 Pay Plan: Career Service

Position Number: 64041557 

Salary:  $1,298.46 biweekly 

Posting Closing Date: 10/07/2024 

Total Compensation Estimator Tool

***CAREER SERVICE - Internal Only***

 

*Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.  Incomplete applications/resumes will not be considered.

Thank you for your interest in career opportunities with the Florida Department of Health in Citrus County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

 

•  This is an internal advertisement only.  Only current FL Department of Health Employees will be considered.

 

Your Specific Responsibilities:

This position is responsible for independent work in Medical Records.  Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. Emergency operations functions required of the incumbent include but are not limited to special needs shelters, Red Cross shelters, or other emergency functions, including responses to bioterrorism or threats of bioterrorism. Designated “Need to Know” position with access to the following information: Has access to client medical/immunization, record maintenance, billing, and appointment scheduling.  Has key access to record room. Has computer access to Clinic Management system and CPHUIMS system. Adheres to Citrus County Health Department Confidentiality and Security policies and procedures. Attends Annual Confidentiality and Security Training’s and updates.

 

Maintains security of Records Room by only allowing designated employees admission.

Maintains log of all visitors to area and assures that all visitors are supervised while in record area.

Maintains security of clerical/vitals area by only allowing designated employees admission.

All work is performed with considerable degree of independence, subject to review by immediate supervisor.

Coordinates with supervisor an established systematic routine for inactivation and purging of files.

Prepares purged records for storage and destruction per department policies.

Pull duplication reports and resolving any issues.

Responsible for copying, mailing, and/or faxing of record requests for all departments.

Coordinates with legal department on mandatory audits, subpoenas and medical record requests when needed.

Keep refreshed on policies and procedures specific to medical records and RMLO duties.

Scan’s the OB records into HMS and or into the physical chart if applicable within 1 week of being closed out.

Assists in tele task assignment if needed.

Coordinates filing and retrieval of medical records for all clinics within health unit.

Assures records organized by State guidelines.

Interview patients for eligibility determination and registration. 

Register patients on each visit and re-determine eligibility annually.

Prepare patient folders or electronic record for each patient, filling out all forms and scanning all documents daily.

Fill out portion of Medicaid/sliding fee encounter form. 

Enter billing services daily and collect monies due. 

Assists in entering billing and insurance information for dental sealant school program.

All clerical staff will use the SmartCall system and