Executive Assistant

It's more than a career, it's a calling.

MO-SSM Health Saint Louis University Hospital 1201 Grand

Worker Type:

Regular

Job Highlights:

• Key details for the Executive Assistant position – the schedule is typically Monday through Friday, 7:00 AM to 4:30 PM, the shift may vary to accommodate events and meeting needs.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, strong typing, and data/document management abilities.

• Candidates have experience of creating polished presentations, professional reports and have experience using project tracking and management tools.

• Adaptability to new technologies is vital as well.

• 2 years of experience as an Executive Assistant or similar experience is required.

Job Summary:

Supports a local or regional VP or Hospital/Medical Group President in an administrative capacity. Plays a major role in coordinating the primary function, work or activities of the executive(s) being supported by anticipating their needs and work flow.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Performs a variety of more complex and advanced administrative work.
• Serves as an administrative liaison with others outside of the area or organization. Demonstrates initiative and independence using extensive knowledge of the area of responsibility.
• May deal with highly confidential and sensitive information.
• Compiles information for reports or presentations. Prepares charts, graphs, or tables.
• May be responsible for budget tracking and maintaining financial or personnel records and databases.
• Responds to correspondence. Edits and proofreads documents.
• Communicates with others in person, telephone, and/or email. May receive and screen visitors and handles general inquiries.
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems. Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
• Works within established procedures and a moderate degree of supervision.
• Performs other duties as assigned.

EDUCATION

• High School diploma/GED or 10 years of work experience

EXPERIENCE

• Two years' related experience

PHYSICAL REQUIREMENTS

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS 

• None

Department:

8050000037 Administration

Work Shift:

Day Shift (United States of America)

Scheduled Weekly Hours:

40

Benefits:

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 

• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.

• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded f